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Clark Hill

Legal Administrative Assistant

Clark Hill, Wilmington, DE, United States

The Wilmington office of Clark Hill LLP is seeking a Legal Administrative Assistant (LAA) to support its labor and employment, litigation and Delaware bankruptcy attorneys. The ideal candidate will be proficient with electronic filing in the State Delaware, i.e., File&Serve Express, File&Serve Delaware, and E-Flex along with electronic filings in both the District Court and the Bankruptcy Court through PACER. Other ideal experience includes the use of Microsoft Office including Word importantly the use of styles in the creation and formatting of complex documents, Excel and Outlook. This position reports to the Office Manager, as well as their assigned attorneys, and is responsible for providing the requisite legal secretarial and administrative support (clerical) needs of their assigned attorneys.

RESPONSIBILITIES/JOB DUTIES:

  • Prepare/assist in preparation of pleadings and discovery.
  • Assist in motion practice, including preparation of notices, simple motions, and [proposed] orders.
  • Format with the use of Styles, edit, and proofread legal documents with attention to detail.
  • Prepare correspondence.
  • Communicate with clients as needed.
  • File and serve pleadings/discovery in state and federal actions.
  • Keep confidential all Firm and client documents in accordance with firm policy.
  • Coordinate multi-party depositions and mediations; coordinate and schedule lay and expert depositions; prepare and serve subpoenas; arrange for court reporters/videographers.
  • Maintain individual calendars for all assigned attorneys.
  • Preparation and submission of new client and/or new matter forms.
  • Plan and make travel arrangements for assigned attorneys.
  • Prepare and submit expense reports and check requests.
  • Completes expense reimbursement reports through Chrome River for assigned attorneys.
  • Assist in sending vendor and expert invoices to clients.
KNOWLEDGE, SKILLS, ABILITIES REQUIRED:
  • BA/BS degree preferred.
  • Minimum of four (4) years of experience as a Legal Secretary or Administrative Assistant in a law firm or corporate law department and/or experience in employment, commercial and bankruptcy law preferred.
  • Familiarity with and strong working knowledge of legal terminology and legal processes.
  • Knowledge of both state and federal court rules, e-filing, and court procedures.
  • Advanced skills in Microsoft Word, Outlook, Excel, Adobe, legal billing and document management programs (iManage).
  • Must be familiar with calculating court deadlines; experience with legal calendaring programs preferred.
  • Superior communication and engagement skills, including the ability to interact credibly and diplomatically with individuals at all levels of the Firm including clients.
  • Ability to be flexible to respond quickly and positively to shifting demands and be able to communicate workload challenges to attorneys and/or administrative manager.
  • Experience supporting and prioritizing multiple attorneys simultaneously.
  • Ability to organize and prioritize numerous tasks and complete them under strict time constraints and be able to communicate workload challenges to attorneys and/or Office Manager.
  • Must be self-motivated with the ability to work independently, as well as a team member.
  • Should be a dependable, trustworthy team player that thrives in a fast-paced litigation environment.
  • Ability to act as back-up to other team members to support additional attorneys when necessary.

The salary range at the time of posting is $60,000.00 -$65,000.00 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short term disability, long term disability, dental insurance, vision care, life insurance, 401K, PTO, parking/public transportation allowance, an employee assistance program and a hybrid work schedule after completing probationary period.

Please use the link to apply https://www.clarkhill.com/careers/operations-opportunities/