Legal Administrative Assistant

Dentons US LLP is currently recruiting for an experienced Executive-Level Legal Administrative Assistant to be resident in our Short Hills, NJ or Meatpacking, NY office. This position will provide administrative and secretarial support to the Global Chair, Venture Technology and Emerging Growth Companies, and other attorneys. This is a hybrid position with a minimum of 3 days in office per week.

Primary Responsibilities

• Interact in person and over the phone with top executives in multiple time zones across the globe.
• Manage extensive international travel arrangements, conference attendance and client meetings.
• Constant scheduling management.
• Constant email management.
• Handle administrative confidential firm and/or client information.
• Document preparation, editing; file maintenance, and client billing.
• Handle extensive expense reporting
• Provide team coverage when other Legal Administrative Assistants are out of the office.
• These duties may be ongoing or adhoc in nature.
• Other duties as assigned to fully meet the requirements of the position.

Experience & Qualifications

• A minimum of 5 years executive-level administrative experience in addition to a minimum of 5 years general secretarial experience and proficiency in secretarial and administrative tasks including, but not limited to, telephone contact with business executives, travel arrangements, calendar maintenance, time entry, expenses and document preparation.
• Strong interpersonal and communication skills with ability to work in a high volume, high energy environment.
• Proven problem resolution abilities appropriately combining logic, flexibility, creativity, follow-through, and client services skills.
• Proficiency in MS Word , Excel, PowerPoint, Outlook a must. Knowledge of Intapp Time and Chrome River for expenses a plus. Must have the ability to learn and quickly become proficient in new computer software programs.
• Availability for overtime, both evenings and weekends, is required.
• Availability to adjust core schedule when attorney travels to different US time zones and internationally.
• Excellent written and oral communication with strong organizational skills.
• Detail oriented, able to handle multiple tasks simultaneously, have the ability to prioritize incoming/outgoing tasks.
• Ability to work effectively independently and within a team environment.

Salary Range: $90,000 - $105,000 DOE

Dentons US LLP offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.

Dentons US LLP is an Equal Opportunity Employer. Dentons US LLP considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.

If you need any assistance seeking a job opportunity at Dentons US, LLP, or if you need reasonable accommodation with the application process, please call our Talent Acquisition Specialist at +1 314 259 5898 or contact us at dentonsusstaffrecruitment@dentons.com.

About Dentons

Across over 80 countries, Dentons helps you grow, protect, operate and finance your organization by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you. www.dentons.com