Part Time to Full Time Accounting Clerk
D&M Traffic Services Inc., , CA, United States
About the Company:
D&M Traffic Services is a leading provider of traffic control solutions, dedicated to ensuring the safety and efficiency of our roadways. Our services include traffic control rentals, signage, and equipment. We pride ourselves on delivering high-quality products and services to our clients across various industries. We are currently seeking a motivated and detail-oriented Sign Shop Production Associate to join our team and contribute to our growing business.
About the Role:
Accounting Clerk – D & M Traffic Services Job Summary: As an Accounting Clerk at D & M Traffic Services, you will be responsible for supporting the financial operations of the company by performing various accounting tasks.
Your role will involve managing accounts payable and receivable, reconciling accounts, preparing financial reports, and assisting with payroll when necessary. Through meticulous attention to detail and adherence to accounting principles, you will contribute to the accuracy and integrity of the company's financial records.
Duties and Responsibilities:
Accounts Payable Management: - Process accounts payable transactions, including invoice verification, purchase order matching, expense coding, and payment preparation.
Ensure accuracy and timeliness in processing payments to vendors and suppliers. Maintain records of accounts payable transactions and reconcile vendor statements.
Accounts Receivable Processing:
- Assist in generating customer invoices and statements, ensuring accuracy and prompt delivery.
- Monitor accounts receivable aging reports, follow up on overdue payments, and reconcile discrepancies.
- Record and apply customer payments accurately to maintain up-to-date account balances.
Expense Reconciliation:
- Reconcile credit card statements, expense reports, and petty cash transactions to ensure accuracy and compliance.
- Investigate and resolve discrepancies promptly, communicating with relevant employees as needed.
Bank Reconciliation:
- Perform monthly bank reconciliations for all company accounts, identifying and addressing discrepancies.
- Prepare journal entries to reconcile account balances and maintain accurate financial records.
General Ledger Maintenance:
- Post journal entries and update general ledger accounts as necessary to reflect financial transactions accurately.
- Reconcile general ledger accounts on a regular basis to ensure accuracy and completeness.
Financial Reporting:
- Assist in the preparation of financial reports, including balance sheets, income statements, and cash flow statements.
- Provide support during audits and financial reviews by preparing schedules and gathering relevant documentation.
Payroll Support:
- Assist with payroll processing tasks, such as data entry, timekeeping verification, and payroll tax calculations.
- Ensure payroll records are accurate and up to date, maintaining compliance with regulatory requirements.
Recordkeeping and Filing:
- Maintain organized and up-to-date accounting records, both electronically and physically.
- File documents and records according to established procedures and record retention policies.
Communication and Collaboration:
- Collaborate with other departments to gather financial information, resolve issues, and ensure accurate recording of transactions.
- Communicate effectively with colleagues and management regarding accounting matters.
Compliance and Regulation:
- Stay informed about accounting standards, regulations, and best practices to ensure compliance.
- Adhere to internal controls and procedures to safeguard company assets and maintain financial integrity.
- Use SiteDocs to stay up to date on safety protocols and procedures, adhering to HR guidelines. Ad Hoc Projects:
- Participate in special projects and initiatives as assigned by management, providing support and contributing to departmental goals.
Customer Service:
- Provide courteous and responsive customer service to internal employees, external vendors, and other parties interacting with the accounting department.
Continuous Improvement:
- Identify opportunities for process improvements and efficiency gains within the accounting department.
- Propose solutions and implement changes to streamline workflows and enhance productivity.
Confidentiality:
- Maintain strict confidentiality of sensitive financial information and exercise discretion in handling confidential data and documents.
Job Qualifications:
- Previous experience in accounting, finance, or related field preferred.
- Proficiency in Microsoft Office Suite, especially Excel, Teams and Outlook.
- Knowledge of accounting software, such as QuickBooks or AIMsi, is desirable. - Strong analytical skills and attention to detail.
- Excellent organizational and time management skills.
- Effective communication and interpersonal abilities.
- Ability to work independently and as part of a team.
- Commitment to accuracy, integrity, and confidentiality in handling financial information.
- Willingness to learn and adapt to changing priorities and tasks.
- Other duties and responsibilities as assigned by Management.
Pay range and compensation package:
Competitive Salary DOE. Health, dental, and vision insurance. Paid time off and holidays. 401(k) retirement plan with company match. Opportunities for professional growth and advancement within the company.
Equal Opportunity Statement:
D&M Traffic Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.