Center for Justice Innovation is hiring: Deputy Director, Administrative Operati

THE ORGANIZATION

The Center for Justice Innovation is a community justice organization that centers safety and racial justice. Since our founding in 1996, the Center has partnered with community members, courts, and the people most impacted to create stronger, healthier, more just communities. Our decades of experience in courts and communities, coupled with our field-leading research and practitioner expertise, help us drive justice nationwide in innovative, powerful, and durable ways. For more information on how and where we work, please visit www.innovatingjustice.org.  

The Center is a 900-employee, $100 million nonprofit that accomplishes its vision through three pillars of work: creating and scaling operating programs to test new ideas and solve problems, performing original research to determine what works (and what doesn’t), and providing expert assistance and policy guidance to justice reformers around the world.

Operating Programs

The Center’s operating programs, including the award-winning Red Hook Community Justice Center and Midtown Community Justice Center, test new ideas, solve difficult problems, and attempt to achieve systemic change within the justice system. Our projects include community-based violence prevention programs, alternatives to incarceration, reentry initiatives, and court-based initiatives that reduce the use of unnecessary incarceration and promote positive individual and family change. Through this programming, we have produced tangible results like safer streets, reduced incarceration, and improved neighborhood perceptions of justice.

Research

The Center's research teams are staffed with social scientists, data analysts, and lawyers who are academically-trained or have lived experience and who conduct research in the U.S. and globally on diverse criminal-legal system and justice issues. Their work includes evaluating programs and policies; conducting exploratory, community-based studies; and providing research translation and strategic planning for system actors. The Center has published studies on topics including court and jail reform, intimate partner violence, restorative justice, gun violence, reentry, sixth amendment rights, and progressive prosecution. The research teams strive to make their work meaningful and actionable to the communities they work with, policymakers, and practitioners.

Policy & Expert Assistance

The Center provides hands-on, planning and implementation assistance to a wide range of jurisdictions in areas of reform such as problem-solving courts (e.g., community courts, treatment courts, domestic violence courts), tribal justice, reducing incarceration and the use of fines/fees and reducing crime and violence. Our current expert assistance takes many forms, including help with analyzing data, strategic planning and consultation, policy guidance, and hosting site visits to its operating programs in the New York City area. 

Center Support

A dedicated support team within the Center ensures the smooth functioning of operations across various domains, including finance, legal, technology, human resources, fundraising, real estate, and communications. Comprising 15% of the organization's staff, these teams provide essential infrastructure support and innovative solutions aligned with the Center's mission and values. 

THE OPPORTUNITY

The Center's Facilities team is seeking a Deputy Director of Administrative Operations. This is a senior leadership position within the organization that will have a significant impact in the daily support of all projects, program staff and participants. The Deputy Director will be a strategic partner of the Administration responsible for defining organization standards, continuous process improvement and helping to create best in class service throughout the organization.   

The Deputy Director will manage and oversee all administrative functions of the Center for Justice Innovation, ensuring operational efficiency, transparent communication and high standards of stakeholder integration. The ideal candidate will have substantial experience in non-profit organizational change management, with the ability to manage, analyze, and enhance systems. This role is responsible for ensuring effective coordination across departments and developing effective strategies to support the organization’s mission through strong interpersonal relationships. 

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Responsibilities include but are not limited to:

Risk Management & Insurance Portfolio: 

• Manage the Center’s risk management and insurance portfolio, ensuring comprehensive and continuous coverage and compliance with City, State, Federal, Legal and Center requirements;
• Manage the insurance renewal process and broker relationship;
• Support staff’s day to day insurance requirements;
• Analysis of existing coverage and determining areas for improvement; and
• Review of broker performance and development of organizational policies.

Fleet Management: 

• Oversee the Center’s fleet operations, including driver authorization, training, and adherence to operating procedures;
• Develop and enforce the organizational policies and procedures; and
• Oversee driver performance and related risk management. 

Purchasing & Vendor Management: 

• Lead procurement processes, including the development of RFPs and management of vendor accounts;
• Ensure competitive pricing by regularly evaluating vendors, negotiating contracts, and maintaining strong relationships;
• Oversee the purchase of supplies, goods, equipment, and furniture for the Center’s main office and project locations; and
• Manage the inventory database to optimize procurement processes and cost efficiency. 

Contract Management & Analysis: 

• Review and manage contracts to ensure compliance with Center’s policies and legal standards;
• Work with the Contracts department to improve processes; and
• Development of expanded opportunities between CJI and MWBE/small businesses and workforce opportunities.

Finance, Budget & Accounts Payable Integration: 

• Collaborate with the finance team to align administrative operations with budgetary planning and AP processes. 

Continuity of Operations Planning: 

• Develop and implement strategies for operational continuity in case of disruptions. 

Office Administration: 

• Oversee the headquarters administrative support team;
• Conduct regular team meetings to ensure clear communication and coordination across departments;
• Provide feedback, conduct performance appraisals, and manage the performance of direct reports; and
• Lead staff training programs on administrative processes and procedures. 

Project Management: 

• Lead and manage special projects as assigned by the Director of Real Estate and Administrative Operations; and
• Coordinate cross-functional teams to ensure project objectives are met within established timelines and budget constraints. 

Leadership, Management and Partnership Development:

• Develop meaningful relationships and thought partnerships with program directors, office managers and executive leadership to anticipate and prioritize organizational need;
• Lead, manage, and support a group of seasoned and new administrative staff within the team and at the project sites; and
• Develop and execute strategic plans with the Senior Directors and Executives.

Qualifications: 

• Bachelor’s degree in a related field (business administration, management property management);
• Minimum of 5-7 years of total work experience in organizational administration with at least 3 years in a supervisory or management role;
• Proven leadership and team management abilities;
• Strong organizational and multitasking skills;
• Proficiency in Microsoft Office Suite and relevant software;
• Excellent communication and interpersonal skills;
• Exceptional writing abilities together with outstanding oral presentation and public speaking skills are required;
• Strong problem-solving and decision-making capabilities; and
• Must have a demonstrated commitment to the Center’s mission and values.

Position Type: Full time. Monday - Friday, 9am – 5pm, 4 days a week in person.

Position Location: Manhattan, NY with occasional travel within the five boroughs to other sites, Newark, NJ and Upstate, NY. 

Compensation: The compensation range for this position is $105,000 - $145,000. The Center for Justice Innovation offers an excellent benefits package including comprehensive healthcare with a national network, free basic dental coverage, vision insurance, short-term and long-term disability, life insurance, and flexible spending accounts including commuter FSA. We prioritize mental health care for our staff and offer services like Talkspace and Ginger through our healthcare plans. We offer a 403(b) retirement plan with a two-to-one employer contribution up to 5%.

The Center for Justice Innovation is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace, and as such, we do not discriminate on the basis of race, color, religion, gender identity, gender expression, pregnancy, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other category protected by law. We strongly encourage and welcome applications from women, people of color, members of the lesbian, gay, bisexual, and transgender communities, as well as individuals with prior contact with the criminal justice system. Our aim is to create a supportive and respectful environment where every individual, irrespective of their background or identity, feels valued and included.

As of February 10, 2023, New York City Executive Order 25 rescinded the requirement of the COVID-19 vaccination for City workers, new hires, and contracted employees. Accordingly, the Center does not require all new hires be vaccinated against the COVID-19 virus; however, the Center recommends all staff, interns, and volunteers stay up-to-date on the vaccination.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete an employment eligibility verification document form upon hire. Kindly refer to the job posting for the relevant contact information. If the contact details are not provided, we kindly ask that you refrain from making inquiries via phone or email, as only shortlisted candidates will be contacted.

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