Torch Technologies
Executive Administrative Asst
Torch Technologies, Huntsville, Alabama, United States, 35824
Thank you for your interest in Torch Technologies. We're an award-winning, 100% employee-owned company based in Huntsville, Alabama. Recognized as a top 100 defense company, we're dedicated to supporting our nation's military. Our guiding principle, "Lighting the Pathway of Freedom," reflects our commitment to excellence, cooperation, integrity, and reliability. As a Certified Evergreen ESOP, our dedication is to continuously develop and maintain our company's success for the next century, securing a prosperous future for our employee-owners for generations to come. Join Torch and be a part of shaping the future!
Job Title
Executive Administrative Asst
Location
Alabama - Huntsville - Huntsville, AL 35802 US (Primary)
Job Description
Torch Technologies is seeking a highly skilled and motivated
Principal Executive Assistant
to support a Government Senior Executive Service (SES) Director. The ideal candidate will demonstrate exceptional professionalism, outstanding communication, strong organizational abilities, and a proactive, self-motivated approach. This role is critical in ensuring efficient administrative support to the Director in executing their responsibilities.
Key Responsibilities:
Manage and prioritize executive-level correspondence within the Directorate. Coordinate and schedule meetings, pre-briefs, and events with various organizations, individuals, and staff. Arrange all CONUS and OCONUS travel requirements for the Director and Deputy Director. Maintain and ensure quality control of files and correspondence. Develop internal procedures for routine office functions to enhance efficiency. Manage the Director's calendar with authority to commit time and appointments. Screen and handle inquiries from telephonic and in-person visitors, providing appropriate referrals. Handle classified materials and maintain confidentiality with sensitive information. Draft and finalize materials, including correspondence and reports, from rough drafts, notes, or verbal instructions. Anticipate and forecast requirements, resolving scheduling conflicts, and planning for recurring events. Collaborate with Directorate staff to prepare documents, speeches, and briefings for the Director. Utilize office hardware and software, including Microsoft Office Suite, for word processing, emails, calendars, and database management. Job Requirements
High school graduate plus advanced secretarial training. Requires a minimum of 8 years of relevant experience DTS (Defense Travel System) experience is required Proficiency in Microsoft Office applications (Word, PowerPoint, Outlook, Excel). Exceptional organizational, communication, and interpersonal skills. Active Secret Clearance is required.
U.S. Citizenship Required for this Position:
Yes
Job Type:
Fulltime
Security Clearance : Secret
Schedule:
M-F; 8-5
Work Location:
Huntsville, Alabama
Travel:
Yes, 10-20%
Relocation Assistance Available:
No
Position Contingent Upon Award of Contract:
No
Benefits:
Torch Technologies is proud to offer a stable and professional work environment, a competitive salary, and an excellent, comprehensive benefit package including: ESOP participation, 401(k) match and safe-harbor contribution, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, Health Saving Accounts and Health Reimbursement Accounts, EAP, education assistance, paid time off, and holidays.
Applying to Torch Technologies:
Only those candidates invited for an interview will be contacted. Employment at Torch Technologies is contingent upon the successful completion of a comprehensive background check.
Torch Technologies is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Employment Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability or any other protected class.
#LI-DK1
If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access https://torchtechnologies.hua.hrsmart.com/ats as a result of your disability. You can request reasonable accommodations by sending an email to HR@torchtechnologies.com. Thank you for your interest in Torch Technologies.
Job Title
Executive Administrative Asst
Location
Alabama - Huntsville - Huntsville, AL 35802 US (Primary)
Job Description
Torch Technologies is seeking a highly skilled and motivated
Principal Executive Assistant
to support a Government Senior Executive Service (SES) Director. The ideal candidate will demonstrate exceptional professionalism, outstanding communication, strong organizational abilities, and a proactive, self-motivated approach. This role is critical in ensuring efficient administrative support to the Director in executing their responsibilities.
Key Responsibilities:
Manage and prioritize executive-level correspondence within the Directorate. Coordinate and schedule meetings, pre-briefs, and events with various organizations, individuals, and staff. Arrange all CONUS and OCONUS travel requirements for the Director and Deputy Director. Maintain and ensure quality control of files and correspondence. Develop internal procedures for routine office functions to enhance efficiency. Manage the Director's calendar with authority to commit time and appointments. Screen and handle inquiries from telephonic and in-person visitors, providing appropriate referrals. Handle classified materials and maintain confidentiality with sensitive information. Draft and finalize materials, including correspondence and reports, from rough drafts, notes, or verbal instructions. Anticipate and forecast requirements, resolving scheduling conflicts, and planning for recurring events. Collaborate with Directorate staff to prepare documents, speeches, and briefings for the Director. Utilize office hardware and software, including Microsoft Office Suite, for word processing, emails, calendars, and database management. Job Requirements
High school graduate plus advanced secretarial training. Requires a minimum of 8 years of relevant experience DTS (Defense Travel System) experience is required Proficiency in Microsoft Office applications (Word, PowerPoint, Outlook, Excel). Exceptional organizational, communication, and interpersonal skills. Active Secret Clearance is required.
U.S. Citizenship Required for this Position:
Yes
Job Type:
Fulltime
Security Clearance : Secret
Schedule:
M-F; 8-5
Work Location:
Huntsville, Alabama
Travel:
Yes, 10-20%
Relocation Assistance Available:
No
Position Contingent Upon Award of Contract:
No
Benefits:
Torch Technologies is proud to offer a stable and professional work environment, a competitive salary, and an excellent, comprehensive benefit package including: ESOP participation, 401(k) match and safe-harbor contribution, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, Health Saving Accounts and Health Reimbursement Accounts, EAP, education assistance, paid time off, and holidays.
Applying to Torch Technologies:
Only those candidates invited for an interview will be contacted. Employment at Torch Technologies is contingent upon the successful completion of a comprehensive background check.
Torch Technologies is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Employment Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability or any other protected class.
#LI-DK1
If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access https://torchtechnologies.hua.hrsmart.com/ats as a result of your disability. You can request reasonable accommodations by sending an email to HR@torchtechnologies.com. Thank you for your interest in Torch Technologies.