Administrative Assistant Job at Ciminelli Real Estate Services in Tampa

Overview

We’re Hiring: Administrative Assistant!

Location: Tampa, Florida

Job Type: Full-time

Salary: $49K-50K/yearly

What We Offer:

• Competitive salary and commission/bonus structure.
• Comprehensive health benefits package.
• Opportunities for career advancement and professional development.
• A supportive and inclusive work environment guided by our core values.

Job Summary: The Administrative Assistant must be able to multi-task and provide prompt and efficient administrative support for the property management department. Strong organizational skills, proficient in Microsoft Excel, Outlook, Word, Adobe Acrobat, and the ability to prioritise are a must.

What You’ll do:

• Assists and supports the property management department in general correspondence to tenants, vendors, and property owners via email, phone, and written media.
• Assists the property management department in the scheduling of vendor services and inspections.
• Assists the property management department in maintaining current certificates of insurance (COI’s) from tenants and vendors.
• Communicates all tenant service requests promptly to appropriate property and facility personnel.
• Maintains accurate and timely records of all requests via Ciminelli’s online work order system.
• Handles correspondence, incoming and outgoing mail and packages, including confidential materials, in a professional and expedient manner.
• Sets up and maintains accurate tenant/vendor records (to include tracking and maintaining current insurance certificates and HVAC maintenance contracts). Ensure all filing is updated in a timely fashion.
• Provides assistance in preparing reports, service agreements, compiling information and helping with other special projects as required.
• Assists accounting department in the monthly compiling and electronic distribution of monthly operating reports.
• Greets and assists all visitors, guests, clients, etc. in a professional and courteous manner.
• Performs other duties as assigned.

What You’ll Need:

• Organizational and interpersonal skills necessary to provide clerical and administrative support.
• Must be able to work with figures and understand basic financial concepts.
• Communicates professionally while understanding and addressing customer inquiries and team needs.
• Must be able to work at a fast pace, perform duties while under pressure, and meet deadlines promptly.
• Excellent organizational skills, detail-oriented, concern for accuracy and efficiency.
• High school education or equivalent
• Skilled in Microsoft Outlook, Excel, and Word. Also, Adobe Acrobat

About Us: The Ciminelli name is backed by generations of quality and a customer-centric philosophy. Led by our President & CEO Paul Ciminelli, we are a full-service commercial real estate firm with more than 35 years of experience in the industry. Our team offers customers and stakeholders a range of services including management, acquisition and disposition, and brokerage services, while staying focused on the most important thing—results. Ciminelli has offices throughout Florida, as well as New York, Pennsylvania and Massachusetts, and serving a portfolio in seven states. Because we evolved from Ciminelli Development Company – a leading real estate development and investment firm headquartered in Buffalo, NY – we benefit from the organization’s extensive knowledge, contacts, resources, and large-scale ownership platform. Our affiliation with Ciminelli Real Estate Corporation has afforded us the ability to effectively share an owners’ perspective and hard-earned philosophy that has yielded years of continued success in real estate.

Apply today to join the Ciminelli Real Estate team!