Administrative Assistant Job at Vivant Talent in Irvine

Job Title: Administrative Assistant

Key Responsibilities:

• Provide general administrative support, including managing phone lines, emails, and correspondence.
• Assist with maintaining office supplies and equipment, ensuring the office is stocked and organized.
• Support the preparation and distribution of documents, reports, and presentations for internal and external meetings.
• Manage the filing system, including both electronic and physical files, ensuring records are up-to-date and accessible.
• Greet and assist visitors, clients, and staff in a friendly and professional manner.
• Handle sensitive and confidential information with the utmost discretion.
• Perform light data entry, processing invoices, and tracking expenses.
• Help maintain and update the organization’s databases and contact lists.

Job Qualifications:

• Associate’s or Bachelor’s degree required
• Minimum of 2+ year of experience in an administrative role,
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize work in a fast-paced environment.
• A high degree of professionalism and the ability to handle sensitive situations with tact and discretion.
• Bilingual in Spanish a plus

Compensation and Benefits:

• Hourly rate: $22-$25 per hour, depending on experience.
• Overtime pay and full health benefits provided.
• Opportunity to work with a dedicated team making a real difference in the community.

Application Process: We invite you to apply or submit a resume highlighting relevant experience and qualifications to careers@vivanttalent.com

We look forward to connecting with you!