Administrative Assistant Job at Everstand in Mechanicsburg

What is this job?

The Administrative Assistant for the Caminos Program works as part of a team of support professionals to provide an excellent client, visitor, and overall workplace experience at Everstand. Supported by the Caminos Program Director this role is responsible for several key workflows, such as logging and tracking incident reports, making travel arrangements for clients and staff, purchasing and overseeing vehicle safety and logistics. This position is responsible for critical data entry and recordkeeping, must be able to focus amidst interruptions, and must be able to prioritize multiple projects and deadlines.

What is this company? Everstand?

Everstand is not a federal or state agency. It is an independent not-for-profit organization that serves over 1,000 children annually across 12 locations. You would join about 800 teammates across DC, MD, PA, and WV that empower youth and their families to flourish within their community.

What does the benefits package look like?

• Accrue vacation at the rate of three weeks per year, plus two floating holidays to use, plus 10 paid holidays when Everstand is closed. That is over 30 days of time off per calendar year!
• Paid sick and bereavement leave
• Up to 3% annual match to retirement contributions
• Health insurance is available via CareFirst BlueCross BlueShield.

What does this job do specifically?

• Model and act in accordance with Everstand’s core values: safety, empathy, relationships, and impact.
• Honor differences, acknowledge uniqueness, and amplify all voices. Partner with Everstand’s Equity, Diversity, and Inclusion (EDI) committee to build (and participate) in trainings and group experiences that strengthen Everstand’s commitment to EDI. Model the use of inclusive language.
• Demonstrate and practice Everstand’s leadership mindset, “Choose kindness. Solve problems and learn together. Make it happen.”
• Act as an authorized purchaser for the Caminos Program Director.
• Take meeting minutes, code to-dos into Everstand’s project management software, and support leadership with excellent follow through on tasks delegated or assigned to others within their respective teams.
• Office copiers: submit service calls to vendor, generally assist the workforce and other administrative staff on how to use the functions of the copier/scanner.
• Compile office supply orders and see them through to completion from approval to distribution.
• Ensure the continuity and ongoing maintenance of client files and file room; periodically checking to ensure files are in the correct places according to sign in/out sheet and the file room remains clean and orderly.
• Execute Everstand’s document retention policies by ensuring the appropriate and timely destruction of documents that have expired.

What experience and education do I need?

Required Education and Experience

• A high school degree and 3 years of related experience in a professional office environment.

OR

• A bachelor’s degree and 1 years of related experience in a professional office environment.

Preferred

• Fluent in speaking, reading and writing both Spanish and English.

This job description is a general outline of the duties and requirements involved in this role. A full job description will be provided to candidates during the interview process.

Everstand is an equal-opportunity employer committed to excellence through diversity. All eligible candidates, regardless of personal characteristics, are encouraged to apply for vacancies as appropriate.