Gabrielli Truck Sales is hiring: Executive Assistant to Senior Executive in Jama

Job Title: Executive Assistant to Senior Executive

Location: Jamaica, NY

Company: Gabrielli Truck Sales

About Us: Gabrielli Truck Sales is a leading commercial medium and heavy-duty truck dealership that also manages a comprehensive full-service lease and rental operation. We are committed to providing top-quality vehicles and exceptional service to our clients. We are seeking an organized and proactive Executive Assistant to support our Senior Executive in optimizing our operations.

Position Overview: The Executive Assistant will play a critical role in assisting the Senior Executive, ensuring the efficient management of dealership and leasing operations. The ideal candidate will be detail-oriented, articulate, technologically proficient, and capable of supporting a variety of tasks to facilitate smooth daily operations.

Key Responsibilities:

• Provide high-level administrative support to the Senior Executive, managing calendars, scheduling appointments, and organizing meetings.
• Prepare, edit, and format documents, reports, and presentations, ensuring accuracy and professionalism.
• Assist in the preparation and analysis of Excel spreadsheets for reporting and operational purposes.
• Serve as the primary liaison between the Senior Executive and internal/external clients, partners, and stakeholders.
• Coordinate travel arrangements, including booking flights, accommodations, and ground transportation.
• Ensure the Senior Executive is well-prepared for meetings, with all necessary information and materials.
• Manage phone calls and correspondence, including emails, memos, letters, and packages.
• Handle inquiries and requests in a professional and efficient manner.
• Maintain confidentiality and handle sensitive information with discretion.
• Support various projects and initiatives to assist the Senior Executive in achieving business objectives.

Qualifications:

• Proven experience as an executive assistant, administrative assistant, or in another relevant administrative support role.
• Excellent verbal and written communication skills.
• Strong organizational skills with attention to detail.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Ability to manage multiple tasks and priorities effectively in a fast-paced environment.
• Professional demeanor with strong interpersonal skills.
• Proactive problem solver with the ability to anticipate needs and present solutions.
• Experience in the automotive or trucking industry is a plus, but not required.

Gabrielli Truck Sales is an Equal Opportunity Employer. We value a diverse and inclusive working atmosphere. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to pregnancy, race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. Gabrielli Truck Sales provides reasonable accommodations for employees and applicants with disabilities or pregnant consistent with applicable law. If you need a reasonable accommodation during the application process, please let us know.

Benefits:

• Medical and Dental plan
• Paid Holidays
• Paid vacation and sick/personal time
• 401k with an employer match
• EMPLOYER Paid Life insurance benefit
• Gym Reimbursement program