Executive Assistant to the CEO Job at V & E Hospitality Group - Corporate Of

Position Overview:

The Assistant to the CEO plays a crucial role in supporting the Chief Executive Officer by managing day-to-day operations, streamlining communication, and ensuring the smooth execution of strategic initiatives. This individual will act as a trusted partner, providing administrative and operational support while maintaining confidentiality and professionalism.

Key Responsibilities:

1. Executive Support:
• Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize materials for meetings, presentations, and reports.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
2. Communication Management:
• Draft, review, and distribute correspondence on behalf of the CEO.
• Facilitate effective communication within the executive team and across departments.
• Handle confidential information with discretion and professionalism.
3. Hospitality Operations Assistance:
• Coordinate with department heads to ensure timely updates on operational initiatives.
• Monitor key performance indicators (KPIs) and provide updates to the CEO.
• Assist in organizing hospitality-related events, conferences, and special projects.
4. Project Management:
• Assist in planning and executing strategic projects and initiatives.
• Track deadlines and ensure deliverables are met across departments.
• Conduct research and analysis to support decision-making.
5. Administrative Tasks:
• Maintain accurate records, including expense reports, contracts, and meeting minutes.
• Organize and oversee filing systems for digital and physical documents.
• Handle additional administrative duties as required.

Qualifications and Skills:

• 3+ years of experience in an executive support role, preferably in the hospitality industry.
• Excellent organizational and multitasking skills with a keen attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, project management tools, and CRM systems.
• High level of discretion, professionalism, and confidentiality.
• Ability to thrive in a fast-paced, dynamic environment.
• Knowledge of hospitality operations and industry trends is a plus.

Reporting To:
Chief Executive Officer

This role offers a unique opportunity to contribute to the success of a dynamic hospitality organization while gaining valuable insights into leadership and business strategy.