Stanford University
Research Services Archivist
Stanford University, Palo Alto, California, United States, 94306
Are you committed to connecting people to primary sources? In support of a vibrant community of scholars and the public interested in the meaning and role of history, the Hoover Institution Library & Archives at Stanford University is open to anyone. To support our active researcher population we are seeking a knowledgeable, dynamic, innovative, and service-oriented professional for the Academic Staff position of
Research Services Archivist . Please submit a cover letter and resume along with your online application for full consideration. TERM : 1 year fixed term WORK ARRANGEMENT : Onsite About Stanford University’s Hoover Institution : The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy—both domestic and foreign—as well as international affairs. Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges. With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity, while securing and safeguarding peace for America and all humanity. JOB PURPOSE
: The Research Services team works collaboratively to provide reference support via email, phone, zoom, in-person consultation, and remote assistance. To support our active researcher population, the Research Services Archivist supports reading room activity, remote reference operations, and researcher-driven digitization requests connecting a vibrant community of scholars and the broader public to a special collection of one million volumes and more than six thousand archival collections documenting war, revolution, and peace in the twentieth and twenty-first centuries. This position is fully onsite. This is a one year fixed-term position. CORE DUTIES
*: Assist with daily reading room operations, staff the reference desk, and enforce reading room rules and security. Field reference inquiries, provide research assistance via email, phone, zoom—problem solving and troubleshooting inquiries. Assisting with incoming reservation requests for in-person research in the reading room and permissions to publish and copyright inquiries. Prepare materials of various formats for research use and digitization working closely with Library & Archives staff and external vendors to execute. Formats may include: paper, prints, photographs, negatives, slide film, lantern slides, audio, video, motion picture film, digital media, object/artifacts. Describe and promote collection use through online research guides, screencast tutorials, Library & Archives website, and other platforms. Engage in the analysis, development, and implementation of systems, tools, technologies, and standards to improve research services workflows, research access, and user interfaces. Work with the Research Services team to collect and maintain statistics, reports, and other metrics on operations and services. Assist with the supervision, hiring, and training of staff and student assistants. Independently analyze problems and recommend solutions, displaying a high degree of initiative, originality, and judgment. Collaborate with Library & Archives staff and the larger Stanford community on education and outreach activities to promote the use of the collections. *
Other duties may also be assigned. REQUIRED EDUCATION AND EXPERIENCE
: Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of academic libraries or a combination of education and relevant experience. Archival concentration and demonstrated understanding of reference services in academic libraries, including reference assistance (in-person and remote) and familiarity with permissions and intellectual property issues preferred. Knowledge, Skills, and Abilities : A high level of comfort working with the public. Ability to assess, anticipate needs, and be a flexible problem solver, to work with the public with tact and patience. Experience working in a special collection reading room environment. Highly effective written, oral, and interpersonal communication skills, with the ability to address customer expectations for a wide variety of audiences. Commitment to special collections and archives research services, including a keen interest in promoting the research use and appreciation of rare and primary source materials. Established understanding of the principles of archival and library theory, practice, standards and controlled vocabularies. Knowledge regarding best practices for handling fragile collection materials and the ability to identify potential preservation concerns. Effective at meeting deadlines, adjusting priorities, and working on multiple projects simultaneously with keen attention to detail and affinity for project tracking and recordkeeping. Ability to be organized, productive, and effective in a fast-paced and dynamic environment, with the capacity to engage with others to identify challenges/opportunities and work collaboratively on solutions. PREFERRED EXPERIENCE
: Experience providing tours, orientation classes, or public programming. Demonstrated knowledge of twentieth- and/or twenty-first-century history highly desirable. Experience processing and/or cataloging various print-based materials and audio/video formats and files. Working knowledge of one or more non-English languages; particularly Chinese, Russian, Polish, Japanese with other additional languages desirable. PHYSICAL REQUIREMENTS
*: Perform desk-based computer tasks. Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 15 pounds. Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other). Occasionally use a telephone, operate hand controls. Must be able to push and maneuver a fully loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds. *
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. WORKING CONDITIONS
: May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings, and weekends. Travel locally and cross-university. The expected pay range for this position is $81,546 to $98,456 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. WORK STANDARDS
: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
http://adminguide.stanford.edu . The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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Research Services Archivist . Please submit a cover letter and resume along with your online application for full consideration. TERM : 1 year fixed term WORK ARRANGEMENT : Onsite About Stanford University’s Hoover Institution : The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy—both domestic and foreign—as well as international affairs. Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges. With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity, while securing and safeguarding peace for America and all humanity. JOB PURPOSE
: The Research Services team works collaboratively to provide reference support via email, phone, zoom, in-person consultation, and remote assistance. To support our active researcher population, the Research Services Archivist supports reading room activity, remote reference operations, and researcher-driven digitization requests connecting a vibrant community of scholars and the broader public to a special collection of one million volumes and more than six thousand archival collections documenting war, revolution, and peace in the twentieth and twenty-first centuries. This position is fully onsite. This is a one year fixed-term position. CORE DUTIES
*: Assist with daily reading room operations, staff the reference desk, and enforce reading room rules and security. Field reference inquiries, provide research assistance via email, phone, zoom—problem solving and troubleshooting inquiries. Assisting with incoming reservation requests for in-person research in the reading room and permissions to publish and copyright inquiries. Prepare materials of various formats for research use and digitization working closely with Library & Archives staff and external vendors to execute. Formats may include: paper, prints, photographs, negatives, slide film, lantern slides, audio, video, motion picture film, digital media, object/artifacts. Describe and promote collection use through online research guides, screencast tutorials, Library & Archives website, and other platforms. Engage in the analysis, development, and implementation of systems, tools, technologies, and standards to improve research services workflows, research access, and user interfaces. Work with the Research Services team to collect and maintain statistics, reports, and other metrics on operations and services. Assist with the supervision, hiring, and training of staff and student assistants. Independently analyze problems and recommend solutions, displaying a high degree of initiative, originality, and judgment. Collaborate with Library & Archives staff and the larger Stanford community on education and outreach activities to promote the use of the collections. *
Other duties may also be assigned. REQUIRED EDUCATION AND EXPERIENCE
: Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of academic libraries or a combination of education and relevant experience. Archival concentration and demonstrated understanding of reference services in academic libraries, including reference assistance (in-person and remote) and familiarity with permissions and intellectual property issues preferred. Knowledge, Skills, and Abilities : A high level of comfort working with the public. Ability to assess, anticipate needs, and be a flexible problem solver, to work with the public with tact and patience. Experience working in a special collection reading room environment. Highly effective written, oral, and interpersonal communication skills, with the ability to address customer expectations for a wide variety of audiences. Commitment to special collections and archives research services, including a keen interest in promoting the research use and appreciation of rare and primary source materials. Established understanding of the principles of archival and library theory, practice, standards and controlled vocabularies. Knowledge regarding best practices for handling fragile collection materials and the ability to identify potential preservation concerns. Effective at meeting deadlines, adjusting priorities, and working on multiple projects simultaneously with keen attention to detail and affinity for project tracking and recordkeeping. Ability to be organized, productive, and effective in a fast-paced and dynamic environment, with the capacity to engage with others to identify challenges/opportunities and work collaboratively on solutions. PREFERRED EXPERIENCE
: Experience providing tours, orientation classes, or public programming. Demonstrated knowledge of twentieth- and/or twenty-first-century history highly desirable. Experience processing and/or cataloging various print-based materials and audio/video formats and files. Working knowledge of one or more non-English languages; particularly Chinese, Russian, Polish, Japanese with other additional languages desirable. PHYSICAL REQUIREMENTS
*: Perform desk-based computer tasks. Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 15 pounds. Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other). Occasionally use a telephone, operate hand controls. Must be able to push and maneuver a fully loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds. *
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. WORKING CONDITIONS
: May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings, and weekends. Travel locally and cross-university. The expected pay range for this position is $81,546 to $98,456 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. WORK STANDARDS
: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
http://adminguide.stanford.edu . The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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