Assistant Director, Parent and Family Philanthropy

Location: Chicago, IL Job Description: Maintains constituent records and actively supports the creation and management of data, including the preparation of custom and ad hoc reports, spreadsheets, graphs, charts and presentations. Prepares special reports and summaries and compiles data, statistics, and other information as needed using various sources. Supports the prospect activities of the Parent Philanthropy team by assisting gift officers and the Executive Director in tracking portfolio health and suggesting next steps for key prospects. Crafts prospect, visit, and event briefs for University leadership as needed. Circulates agendas and notes from parent team meetings. Updates the CRM system with accurate notes from CPC volunteer leaders and the Executive Director. Tracks and reports on annual progress qualifying and advancing the College’s parent prospect pool. Maintains the Executive Director’s calendar, exercising considerable discretion and judgment as to priorities and effective use of the ED’s time, and handles processing of the ED’s expenses and travel as needed. Assists in the day-to-day operations of the College Parent Council such as tracking new families joining the Council and sending welcome emails and gifts; and keeping the Council website and directory updated. Reports on key Council metrics to the parent team and College leadership. Attends meetings with Council leadership and circulates agendas and notes. Assists in running Council events. Creates and sends invites, reminders, and follow-up emails for events. Manages event data, such as invite lists, registration lists, and attendance lists. Updates and manages event trackers and project plans. Alongside the Associate Director, ensures that preparations are proceeding on schedule. Attends Council events and supports on-site. Stays informed of College programs and initiatives. Seeks opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions. Has a moderate/high level of authority in drafting informational and marketing materials for review for assigned programs. Assists in developing support materials for specific fundraising activities. Plans somewhat complex activities of volunteer and support groups. Recruits members and provides guidance and support to leadership activities. Performs other related work as needed. Preferred Qualifications Education: Bachelor’s or advanced degree. Experience: Professional working experience in nonprofit management, development, alumni relations, marketing, public relations, sales or similar fields. Event, meeting, conference planning or similar work experience. Project management experience. Technical Skills or Knowledge: Demonstrated skill and knowledge of, or ability to learn quickly Salesforce CRM; Marketo email marketing software; and Cvent event management software. Demonstrated skill and knowledge of, or ability to learn quickly, Microsoft Windows computer environment, including Microsoft Outlook, Word, Excel, and PowerPoint. Manage and interpret data in Excel. Preferred Competencies Communicate effectively and with influence. Exhibit resilience and optimize resources. Display emotional intelligence. Demonstrate University stewardship and serve as a brand ambassador. Foster partnership and collaboration. Prioritize multiple projects with thoroughness and attention to detail. Working Conditions This position has a hybrid work schedule which includes three days in-office per week. Standard office environment. Travel to campus and/or non-campus locations for University business. Work evenings and weekends as needed. This position is located in Hyde Park at 5235 South Harper Court. Application Documents Resume/CV (required) Cover Letter (preferred) The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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