Administrative Assistant Job at Codell Construction Company in Winchester

Started in 1908, Codell Construction Company has been a leader in the construction industry. Based out of Winchester, Kentucky we specialize in the construction management method performing projects throughout Kentucky and other surrounding states.

We are seeking an Administrative Assistant who will contribute to several areas of our business including Contract Administration, Project Accounting, and Business Development.

This position would be based out of our main office location in Winchester, KY. Generally, administrative positions work 8 to 5 with a one-hour lunch break.

Responsibilities may include:

Contract Administration

· Prepare, distribute, and track Client Contracts and related documentation

· Collaborate with Project Managers to assemble bidding documents for projects

· Prepare, distribute, and track Subcontracts and Purchase Orders and related documentation

Project Accounting

· Process and maintain documentation regarding the financial progress of each assigned project – this involves processing payment applications and invoices and assembling disbursement requests in accordance with Client expectations

· Process, track, and file Change Orders

Business Development

· Prepare Proposals and Qualifications Statements

· Prepare and attend Presentations

· Post company updates and bid advertisements to Social Media

Communication

· This position will require effective verbal and written communication with Clients, Vendors, Associates, and fellow Codell Team Members. The employee will need to have the ability to develop and maintain positive relationships with Clients, Vendors, Associates and Project Team Members.

General

· We generally utilize PC Computers and run Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, One Drive, etc.) Employees also utilize Adobe Acrobat, Project Sight, Spectrum, various web-based plan rooms, social media platforms, Google Chrome and Microsoft Edge

· The individual in this position may be asked to perform research of various information on the internet, or may be asked to search for documentation within our files and programs.

· The individual in this position will be required to follow digital and hard copy filing processes for documentation

· An Administrative Assistant plays a supportive role on the Codell Team. Our goal is to maintain a teaming environment, with everyone stepping in to help whenever help is needed.

· Retaining knowledge and skillsets associated with different aspects of our business requires someone who is adaptable, versatile, and organized.

· Our business is deadline driven. Everyone always wants everything yesterday. Employees must be able to prioritize and effectively manage their time and adjust quickly.

· Given the size of our staff, employees do not always have a direct supervisor or manager giving instructions on what to do next – so employees must be self-starters and problem-solvers.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Winchester, KY 40391: Reliably commute or planning to relocate before starting work (Preferred)