Administrative Assistant Job at Virginia Commonwealth University in Richmond

Administrative Assistant Benefits of working at VCU All full-time university staff are eligible for VCU's robust benefits package that includes: comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefit, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more. Learn more about VCU's benefits here. Job Code Recruitment Pool All Applicants Posting Number req6542 Unit College of Humanit and Sciences MBU Department World Studies Department Website Link https://worldstudies.vcu.edu/ Location VCU Address 312 Shafer St, Richmond, VA 23284 USA Duties & Responsibilities Summary: The School of World Studies (SWS) in the College of Humanities and Sciences welcomes applicants to apply for an hourly position as an Administrative Assistant. The Administrative Assistant role supports the mission of the VCU School of World Studies by providing administrative office support, assistance to program directors, and maintaining past and present course information. Position Responsibilities * Communicating with SWS majors and department faculty. * Coordinating of alumni contacts * Maintaining archival course content (syllabi, course descriptions) * Assisting the Associate Chair with course scheduling * Receiving and filing department mail and packages * Welcoming visitors to the School of World Studies * Organizing and maintaining the appearance of the SWS office suite in Lafayette Hall * Referring non-routine program inquiries to an appropriate director * Reserving and scheduling meeting rooms * Assisting with department events * Compiling data on instructor effectiveness * Performing other duties as needed To apply, please provide a resume, cover letter and contact information for three professional references. Qualifications Preferred Qualifications * Graduation from an accredited college or university preferred Minimum Qualifications * Knowledge of etiquette, protocol, and conventional social amenities * Excellent effective communications skills, both oral and written * Ability to work independently; a self-starter with a high level of motivation, creativity, and proactivity * This position requires candidates to have a strong customer service philosophy and to be able to deliver quality service to students, faculty, and administrators during high traffic and high pressure cycles throughout the academic year * Excellent organizational skills to prioritize work and handle multiple assignments. * Experience building social media channels and executing social media strategy for maximum engagement * Ability to work in a diverse work environment * Proficiency in GSuite and Microsoft Office applications * High school graduate or equivalent FLSA Student Worker / Hourly Job FTE Exemption Status Non-Exempt Restricted Position E-Class H1 - Hourly Job Category ORP Eligible Salary Range $15-22 Compensation Type Hourly Target Hire Date 12/1/2024 Contact Information for Candidates Dacia Shamblin dankodl@vcu.edu 804-827-2942 Documents Needed to Apply resume, cover letter and contact information for three professional references