Administrative Assistant Job at Express Pros Midtown Atlanta in Atlanta

Express Employment Professionals is a professional staffing company dedicated to helping local businesses find local people. We are currently recruiting for an Administrative Assistant for a Decatur-based firm. We are looking to hire an Administrative Assistant with exceptional administrative and research skills that can work in a fast-paced environment!

To ensure success, Administrative Assistants should be detail-oriented, exercise sound judgment, and must have exceptional written and verbal communication skills with a keen interest in providing purposeful support Top candidates will possess incredible accuracy, be tech-savvy, and have excellent time management.

Position Summary

Performs complex administrative and confidential support functions to assist the Housing Choice Voucher Program (HCVP) in accomplishing the administrative functions of the department. Uses judgement and initiative to perform a variety of t asks involving office management, data processing, project management, secretarial and administration for the department. The duties listed below illustrate the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position.

Essential Duties and Responsibilities

Provides assistance to HCVP to ensure overall departmental efficiency by composing, preparing, setting up, and proofreading confidential correspondence, agreements, summaries, memoranda, statistical tables, presentations, flowcharting, standard operating procedures, letters, forms, and reports from verbal direction, as well as relevant information from a variety of sources, and/or knowledge of Authority policy and procedures and presents the information in a clear and understandable format.

Effectively uses Microsoft Office Applications and other computer software and hardware to
accurately type, format, revise material such as correspondence, reports, statistical tables, and forms from rough draft, corrected copy, or previous version displayed on screen.

Reads instructions accompanying material or follows verbal instructions to determine format
desired, number of copies needed, priority, and other requirements.

Proofreads documents and marks for correction any grammatical, typographical, or compositional errors.

May maintain calendar for the supervisor, scheduling appointments and meetings as required.

Reserves meeting room and enters scheduled date and time in appropriate calendar.
Anticipates and prepares materials needed by the supervisor for conferences, appointments, meetings, telephone calls etc.

Locates and attaches appropriate files to correspondence to be answered by the supervisor.

Ensures privacy and maintains security of confidential materials. Maintains appropriate
files/records for general correspondence, contract documents, agreements, legal documents, awards, financial report s, program waiting list, and general reports in an accurate and timely manner.

Receives, date stamps, opens, sorts, and routes all incoming mail, faxes, internal memorandums and other publications.

Responsible for ordering, receiving, and maintaining office supplies in a timely manner.

Accountable for consistent adherence to strong Authority standards regarding the ethical,
responsible, and appropriate use, care, and safeguarding of Authority materials, supplies,
resources, and other assets.

Undertakes and performs other work--related duties as assigned including work in other functional related duties as assigned including work in other functional areas to cover absences or provide relief, to equalize peak work periods, or otherwise balance the areas to cover absences or provide relief, to equalize peak work periods, or otherwise balance the workload.

POSITION REQUIREMENTS

Minimum (2) years of college and/or relevant training and four (4) years of relevant experience or an equivalent combination of education and experience sufficient to fulfill essential position functions.

General knowledge of Authority policies, procedures and practices as they pertain to departmental functions.

Thorough knowledge of generally accepted business principles, practices, and techniques.

Thorough knowledge of general office procedures, and practices, including business, English and math.

Skilled in operating appropriate Authority computer equipment, applicable software, and general office machines.

Ability to communicate clearly and concisely, both orally and in writing.

Ability to deal effectively with sensitive and confidential information.

Ability to present information in a clear, organized, and convincing manner.

Ability to establish and maintain effective working relationships with co-workers.

Ability to prepare clear and concise narrative and statistical reports.

Must be able to establish and maintain effective working relationships with co-workers, and persons outside the Authority.

Ability to be covered under the Authority’s fidelity bond.

Valid driver’s license and good driving record.

Please only apply if you have Administrative experience and can reflect on resume!!!