Cash Applications/Accounting Specialist Job at Thomas Edwards Group in Dallas

Position Summary 9861
We are helping our technology client with a Cash Applications/Accounting Specialist opportunity. The primary responsibility is to ensure the timely and accurate application and reconciliation of payments to customer accounts, contributing to the overall efficiency of the accounts receivable process.

Duties and Responsibilities

• Payment Processing & Accounting Transactions:
  • Receive and review payments from various sources, including checks, electronic funds transfers, credit card transactions, and other payment methods.
    • Focus on Formstack/Stripe and Franchise processes
  • Accurately post payments to customer accounts using the designated accounting software or enterprise resource planning (ERP) system.
  • Perform write-off & refund transactions in NAV/current ERP.
• Compliance:
  • Focus on sales tax reporting to create spreadsheets for Order Entry to create a job so sales taxes can be invoiced.
  • Adhere to company policies and regulatory guidelines related to financial transactions and data privacy.
  • Forward on any Tax Exemptions received into the remittance email box to the appropriate employees so the customer accounts can be updated as needed.
• Data Accuracy:
  • Verify the accuracy of payment information, including amounts, account numbers, and customer details, to prevent errors in posting.
  • Resolve discrepancies and issues related to payment information promptly and efficiently.
  • Reach out to customers to obtain any remittances needed when information is missing that is needed to apply a payment.

• Reconciliation:
  • Reconcile payments posted with corresponding invoices or billing statements to ensure proper allocation and identify any discrepancies.
  • Reconciliation of bank and credit card deposits to the applications in NAV (current ERP) on a daily/weekly basis to identify any unapplied payments that may have been missed.
  • Work closely with the Accounts Receivable team to address and resolve reconciliation issues on a timely basis

• Reporting:
  • Generate regular reports summarizing payment posting activities, outstanding balances, and other relevant financial metrics.  This would include updating instructions/documentation on the payment and accounting transactions as needed.

Experience/Qualifications/Requirements

• Proven experience in payment processing, accounts receivable, or a similar financial role.
• 1-5 years of A/R experience
• Bachelor’s degree preferred, additional education in accounting, finance, or a related field a plus.
• Familiarity with accounting software and ERP systems. Experience in Microsoft NAV is preferred.
• Strong understanding/experience with Microsoft Excel.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a team environment.
• Knowledge of relevant financial regulations and compliance standards.
• Sales tax experience is desirable.
• Experience with foreign currency preferred.