Corporate Executive Assistant Job at Tripoint Search in Santa Monica

Location: Santa Monica, California Type: Direct Hire Job #905 Corporate Executive Assistant COMPENSATION: Base salary to $145K, very generous bonus, medical benefits, PTO, 401K, and all firm amenities. Exceptional firm and culture. Noted for career stability and security. A “Best Employer”! LOCATION: San Francisco, CA | Santa Monica, CA THE ORGANIZATION: Top International Law Firm KEY RESPONSIBILITIES: Provide executive level legal support to 5-7 Partners and Attorneys within the firm Assist partner(s) in their business development efforts Engage with clients Handle social media platforms for partner Function with autonomy and work on special projects with each case and client Handle complex Legal Assistant activities (may be highly confidential and require discretion) Performs research as directed by attorneys Interface and establish an ongoing positive business relationship with clients Communicate effectively on busy, multiple telephone lines Assist with time entry and billing as needed; set up invoices and statements, enter and track attorney’s billable hours, create reports and maintain records Draft and proofread correspondence, court papers and other legal and non-legal documents; perform blacklining and redlining; create a table of contents and table of authorities Coordinate travel for Clients, Witnesses, and Experts; research cost-effective travel and alternatives Type, format, edit and finalize legal documents Compose routine letters and memoranda and prepare reports Assist in the preparation of time-keeping, travel, expense reports, and other personnel records Schedule and arrange meetings and conferences REQUIREMENTS: Bachelor’s Degree preferred 5+ years of experience supporting a senior level executive in a law firm or professional services environment Excellent written and oral communication skills Ability to remain calm and function under pressure in a constantly changing environment Ability to communicate effectively, dispassionately and diplomatically Excellent attendance, punctual and flexible to work overtime Ability to collaborate smoothly with many other people and departments Detail oriented with strong day-to-day organizational skills Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously