Office Services Specialist

Vaco Indianapolis has partnered with a client in downtown Indianapolis in search of an Office Services Specialist. This is a contract to hire opportunity. If you feel you would be a good fit, apply today!

Schedule: Mon-Fri, 8am-5pm. A few Saturdays may be required in the spring

Pay: $18.50/ hour

Responsibilities: 
 

• Mail services including: Sorting and delivering incoming mail, interoffice mail, and overnight mail and packages, posting outgoing mail and delivering to post office pickup point prior to posted USPS pickup times, including certified mail and outbound overnight mail, Picking up internal mail
• Printing services including: Printing and binding financial reports and other documents, Running large photocopy projects
• Supply Management including: Maintaining relationships with supply vendors
• Keeping track of inventory of office and printed supplies and recommending orders as appropriate
• Ensuring new hires have basic printed supplies, such as business cards and name tags
•  Serving as liaison to building maintenance by assisting in assessing facility improvement opportunities (needed repairs, routine maintenance, etc.)
• Set up office/workspace or cleanout area, as required, for new hires/terms
• Maintain relationships with vendors who support the physical office and office equipment
• Serve as first-level support for troubleshooting facilities and office equipment issues
• Order peak season meals and other meals and beverages, as requested; Identify and keep a file of menus for places that will deliver meals
•  Set up/clean conference and meeting rooms
• Provide backup coverage for other support personnel

Minimum Qualifications:

• High School Diploma or equivalent; Completed coursework from an accredited college/university is preferred
• 1 year or more of experience in a professional office environment preferred
• Excellent MS Office skills (Word, Excel, and Outlook)