Administrative Assistant II Job at Chumash Enterprises in Santa Ynez

Overview:

The Administrative Assistant II provides a wide variety of clerical, administrative and staff support services to assigned departments(s) or functions.

Responsibilities:

• Answers and transfers calls, takes phone messages when necessary.
• Maintains organizational and filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates schedules travel, meetings, and appointments at the supervisors request.
• Prepares schedules and agendas for meetings.
• Performs data entry and electronic filing tasks for accounts payable, purchase orders, equipment inventory, and confidential employee or department files.
• Upholds a work environment that promotes teamwork, partnership, recognition, mutual respect, and collaboration, while role modeling the company values, behaviors, and culture of One.Team.Chumash.
• Performs other duties as assigned.

Qualifications:

• High School Diploma or GED Certificate.
• Associates Degree in Business, Communications or equivalent work experience.
• Three years of administrative support experience.
• Intermediate computer proficiency utilizing Microsoft applications, email, and Internet.
• Native American hiring preference applies.
• Organizational Awareness: Having and using knowledge of systems, situations, procedures, and culture inside the organization to identify potential problems and opportunities; perceiving the impact and the implications of decisions on other components of the organization.
• Computer Literacy: Using computers effectively and efficiently in the working environment.
• Planning and Organizing: Setting priorities and defining actions, time, and resources needed to achieve predefined goals.
• Oral Communication: Shaping and expressing ideas and information in an effective manner.
• Written Communication: Expressing ideas and opinions clearly in properly structured, well organized, and grammatically correct reports or documents; utilizing language and terminology that is understandable for the reader.

Location:
100 Via Juana Drive

Minimum Pay Rate:
$24.59 per hour

Maximum Pay Rate:
$28.93 per hour