Administrative Assistant/Receptionist Job at ASM Global in Hampton

POSITION: Administrative Assistant

DEPARTMENT: Sales and Marketing

REPORTS TO: Director of Sales

FLSA: Hourly Non-Exempt

POSITION SUMMARY

Schedules appointments, gives information to callers, takes dictation, and handles other clerical work and minor administrative and business details to support the Director or Manager by performing the following duties.

Essential Duties and Responsibilities

• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by Director or Manager.
• Composes and types routine correspondence.
• Organizes and maintains file system and files correspondence and other records.
• Answers and screens Director/Manager telephone calls and arranges conference calls.
• Coordinates Director /Manager schedule and makes appointments.
• Greets scheduled visitors and directs to appropriate area or person.
• Arranges and coordinates travel schedules and reservations.
• Conducts research, and compiles and types statistical reports. Completes monthly facility reports
• Coordinates and arranges executive staff and other meetings, prepares agendas, reserves and prepares meeting location, and records and transcribes minutes of meetings.
• Makes copies of correspondence or other printed materials.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Orders and maintains supplies, and arranges for equipment maintenance.

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• High School diploma or G.E.D.
• Two years related secretarial experience

Skills and Abilities

• Ability to type at least 55 wpm
• Ability to use all office equipment, computer, calculator, fax machines, copy machines
• Ability to prioritize tasks and to handle multiple tasks at a time
• Good communication, problem solving and organizational skills
• Excellent customer service and public relations skills

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.