University of Minnesota
Sr. Project Manager-Office of the Dean
University of Minnesota, Minneapolis, Minnesota, United States, 55400
Apply for Job Job ID 365544
Location Twin Cities
Job Family Administration-General
Full/Part Time Full-Time
Regular/Temporary Regular
Job Code 9341A1
Employee Class Acad Prof and Admin
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About the Job
The Sr. Project Manager-Office of the Dean of the College of Continuing and Professional Studies (CCAPS) works collaboratively as a member of the College's senior staff team to manage and advance strategic projects, processes, and initiatives that support the work plan and responsibilities of the College. Additionally, the position manages the operations of the office of the dean and provides administrative support. To effectively perform this role, the incumbent develops subject matter expertise in areas of designated responsibility and maintains ongoing communication and collaboration with the College, staff colleagues, and key stakeholders across the University. This position provides strategic advice and guidance , possesses a high level of integrity, with a focus on excellence, and demonstrates discretion in sensitive and confidential matters. This is a 100% time P&A position. Normal work hours are Monday through Friday from 8:30 am to 5 pm. This position reports to the Dean, and given the nature of the work, is expected to be on university premises four days/week. The search committee will begin reviewing applications the week of December 2nd and will continue until the position is filled. DUTIES: Project Management 55%
Manage processes and contribute to improved systems that serve the academic oversight role of the Office of the Dean, ensuring responsiveness to stakeholders and compliance with University policies . Work closely with the leadership team on college wide projects and strategic initiatives. Strategically partner with the College leadership team and other university stakeholders on projects and initiatives that address key issues and advance priorities of the Dean and College, ensuring alignment with University goals and priorities, effective and open communication, and timely completion of work products. Project Management: Coordinates CCAPS-wide meetings for strategic planning, budget analysis, program lifecycle management and new initiatives. This includes agenda coordination, reporting, status updates and tracking project deliverables and KPIs. Partner with CCAPS and University marketing and communications teams to develop strategic communications plans for the CCAPS Dean's office. Analytics and reporting: Coordinates CCAPS-wide reporting, strategic planning and multi-year roadmaps, budget and program performance analysis and reporting. Dean's Office Operations Management 20%
Oversees and directs all day-to-day operations to ensure the office functions effectively. Financial and personnel: Manages temporary employees during short and long-term periods assigned to Dean's office support. Participates in fiscal activities for the college budget on behalf of the dean's office. Identifies, analyzes, and formulates responses to complicated and/or sensitive or confidential inquiries, projects, and situations relative to advancing the strategic initiatives and objectives of CCAPS office of the Dean. Support the LT in developing cross-organizational, multi-functional reports, to support college decisions and LT discussions. Serve as office lead in coordinating day-to-day oversight of general office operations, such as: ordering office supplies, stocking the kitchen area, servicing of the copier and printers, etc. Tracks and manages expenses and any relevant budgets that relate to the dean's office and college-wide projects and events. Event Management 15%
Event Management: Anticipates future events and leads operational planning for large-scale meetings such as Dean's Town Halls and receptions, planning and managing the budget, location, and program. Supports the planning of college-wide events such as town halls, Spring and Fall CCAPS wide events and commencement, liaising with other Administrative Support team members. Work closely with leadership team colleagues to plan and staff meetings, forums, and other events that advance the Dean's agenda and academic administrative activities. Dean's Assistant 10%
Full responsibility for electronic, complex scheduling of activities for the Dean; obtain and provide input to the scheduling of commitments; provide all pertinent background materials for appointments and meetings in an organized manner. Make travel arrangements; prepare all pertinent background materials for each trip in an organized manner and submit expense reports on the Dean's behalf. Serves as the primary point of contact and liaison for the Dean to both internal and external stakeholders. Drafts, reviews, and edits correspondence needing the Dean's (Institutional Official) signature.
Qualifications
REQUIRED: Bachelor's degree and 6 years of related experience; or Master's degree with a minimum of 4 years of related experience Demonstrated strong analytical and communication skills, including writing effectively and concisely in many formats, such as complex correspondence, reports, policy documents, agendas, and meeting minutes Project management and event planning experience, including demonstrated excellence in setting priorities, problem-solving, and completing projects on time. Deeply collaborative with documented success in leading major initiatives, projects, or tasks that require working with a broad community of students, staff, faculty, and other stakeholders in service of the college's mission Outstanding interpersonal skills, including demonstrated ability to work well independently as part of a team, and to develop strong relationships and effective partnerships Strong experience and commitment to in advancing equity, diversity, and inclusion, and experience with a broad array of constituents Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and with google products Familiarity with University of Minnesota or other complex higher education institutions Preferred: Prior experience working at the University of Minnesota. Are you excited about this job and meet the required qualifications, but your past experience does not align perfectly with every preferred qualification? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. If this is you, we strongly encourage you to apply because you just may be the right candidate for this role. About the Department
In CCAPS you'll find a flexible, hybrid work environment and supportive colleagues who are committed to empowering lifelong learners to achieve their educational goals in a learner-centric environment where diverse ideas, backgrounds, and identities are embraced. CCAPS has a large and diverse portfolio of program offerings, including bachelor's and master's degrees, professional development offerings for practitioners, pre-college programs for high school students, English language programs, and lifelong learning for personal enrichment. Across all the work done in and by CCAPS, we strive daily to live our core values of Access, Learning, Inclusivity, Collaboration, and Excellence. Pay and Benefits
Pay Range:
The salary range for the position is $80,000-$105,000; depending on education/qualifications/experience Time Appointment:
75%-100% Appointment Position Type:
Faculty and P&A Staff Please visit the Office of Human Resources website for more information regarding benefit eligibility. The University offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Employee Transit Pass with free or reduced rates in the Twin Cities metro area
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume. Please address all required qualifications in a cover letter and CV/Resume in order to be fully considered for the position. Submit a letter of application (Cover Letter), CV/Resume, and the names, telephone numbers and e-mail addresses of three current professional references. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. This position will remain open until filled. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647). Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu Employment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. About the U of M
The University of Minnesota, Twin Cities (UMTC) The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations. At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).
The Sr. Project Manager-Office of the Dean of the College of Continuing and Professional Studies (CCAPS) works collaboratively as a member of the College's senior staff team to manage and advance strategic projects, processes, and initiatives that support the work plan and responsibilities of the College. Additionally, the position manages the operations of the office of the dean and provides administrative support. To effectively perform this role, the incumbent develops subject matter expertise in areas of designated responsibility and maintains ongoing communication and collaboration with the College, staff colleagues, and key stakeholders across the University. This position provides strategic advice and guidance , possesses a high level of integrity, with a focus on excellence, and demonstrates discretion in sensitive and confidential matters. This is a 100% time P&A position. Normal work hours are Monday through Friday from 8:30 am to 5 pm. This position reports to the Dean, and given the nature of the work, is expected to be on university premises four days/week. The search committee will begin reviewing applications the week of December 2nd and will continue until the position is filled. DUTIES: Project Management 55%
Manage processes and contribute to improved systems that serve the academic oversight role of the Office of the Dean, ensuring responsiveness to stakeholders and compliance with University policies . Work closely with the leadership team on college wide projects and strategic initiatives. Strategically partner with the College leadership team and other university stakeholders on projects and initiatives that address key issues and advance priorities of the Dean and College, ensuring alignment with University goals and priorities, effective and open communication, and timely completion of work products. Project Management: Coordinates CCAPS-wide meetings for strategic planning, budget analysis, program lifecycle management and new initiatives. This includes agenda coordination, reporting, status updates and tracking project deliverables and KPIs. Partner with CCAPS and University marketing and communications teams to develop strategic communications plans for the CCAPS Dean's office. Analytics and reporting: Coordinates CCAPS-wide reporting, strategic planning and multi-year roadmaps, budget and program performance analysis and reporting. Dean's Office Operations Management 20%
Oversees and directs all day-to-day operations to ensure the office functions effectively. Financial and personnel: Manages temporary employees during short and long-term periods assigned to Dean's office support. Participates in fiscal activities for the college budget on behalf of the dean's office. Identifies, analyzes, and formulates responses to complicated and/or sensitive or confidential inquiries, projects, and situations relative to advancing the strategic initiatives and objectives of CCAPS office of the Dean. Support the LT in developing cross-organizational, multi-functional reports, to support college decisions and LT discussions. Serve as office lead in coordinating day-to-day oversight of general office operations, such as: ordering office supplies, stocking the kitchen area, servicing of the copier and printers, etc. Tracks and manages expenses and any relevant budgets that relate to the dean's office and college-wide projects and events. Event Management 15%
Event Management: Anticipates future events and leads operational planning for large-scale meetings such as Dean's Town Halls and receptions, planning and managing the budget, location, and program. Supports the planning of college-wide events such as town halls, Spring and Fall CCAPS wide events and commencement, liaising with other Administrative Support team members. Work closely with leadership team colleagues to plan and staff meetings, forums, and other events that advance the Dean's agenda and academic administrative activities. Dean's Assistant 10%
Full responsibility for electronic, complex scheduling of activities for the Dean; obtain and provide input to the scheduling of commitments; provide all pertinent background materials for appointments and meetings in an organized manner. Make travel arrangements; prepare all pertinent background materials for each trip in an organized manner and submit expense reports on the Dean's behalf. Serves as the primary point of contact and liaison for the Dean to both internal and external stakeholders. Drafts, reviews, and edits correspondence needing the Dean's (Institutional Official) signature.
Qualifications
REQUIRED: Bachelor's degree and 6 years of related experience; or Master's degree with a minimum of 4 years of related experience Demonstrated strong analytical and communication skills, including writing effectively and concisely in many formats, such as complex correspondence, reports, policy documents, agendas, and meeting minutes Project management and event planning experience, including demonstrated excellence in setting priorities, problem-solving, and completing projects on time. Deeply collaborative with documented success in leading major initiatives, projects, or tasks that require working with a broad community of students, staff, faculty, and other stakeholders in service of the college's mission Outstanding interpersonal skills, including demonstrated ability to work well independently as part of a team, and to develop strong relationships and effective partnerships Strong experience and commitment to in advancing equity, diversity, and inclusion, and experience with a broad array of constituents Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and with google products Familiarity with University of Minnesota or other complex higher education institutions Preferred: Prior experience working at the University of Minnesota. Are you excited about this job and meet the required qualifications, but your past experience does not align perfectly with every preferred qualification? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. If this is you, we strongly encourage you to apply because you just may be the right candidate for this role. About the Department
In CCAPS you'll find a flexible, hybrid work environment and supportive colleagues who are committed to empowering lifelong learners to achieve their educational goals in a learner-centric environment where diverse ideas, backgrounds, and identities are embraced. CCAPS has a large and diverse portfolio of program offerings, including bachelor's and master's degrees, professional development offerings for practitioners, pre-college programs for high school students, English language programs, and lifelong learning for personal enrichment. Across all the work done in and by CCAPS, we strive daily to live our core values of Access, Learning, Inclusivity, Collaboration, and Excellence. Pay and Benefits
Pay Range:
The salary range for the position is $80,000-$105,000; depending on education/qualifications/experience Time Appointment:
75%-100% Appointment Position Type:
Faculty and P&A Staff Please visit the Office of Human Resources website for more information regarding benefit eligibility. The University offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Employee Transit Pass with free or reduced rates in the Twin Cities metro area
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume. Please address all required qualifications in a cover letter and CV/Resume in order to be fully considered for the position. Submit a letter of application (Cover Letter), CV/Resume, and the names, telephone numbers and e-mail addresses of three current professional references. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. This position will remain open until filled. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647). Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu Employment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. About the U of M
The University of Minnesota, Twin Cities (UMTC) The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations. At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).