University of Rochester
Staff Accountant
University of Rochester, Rochester, New York, United States, 14600
GENERAL PURPOSE:
Responsible for financial management and professional accounting work in the Department of Pediatrics, operating at a high-level requiring advanced knowledge and application of general accounting theory, techniques and practices, and knowledge of University accounting systems (UR-Financials and UR-GEMS-an encumbrance-based accounting and monitoring system, etc.). Devises and implements methods for gathering information, analyzing and interpreting data, budget preparation and forecasts, preparing financial reports and making recommendations which may have procedural and policy implications within the Department of Pediatrics. The Accountant I will assist faculty and staff in ensuring compliance with both internal and external regulations, participate in audits, analyze findings, identify issues, and propose resolutions, etc. The Accountant I will reconcile a variety of financial accounts, including sponsored funding, research, endowment, gift, clinical and other miscellaneous accounts, as well as support multiple divisional and research administrators (including a focus on Developmental and Behavioral Pediatrics) in the Department of Pediatrics with respect to financial management and accounting responsibilities. The Accountant will obtain and maintain CLASP certification. Directly reports to the Director of Finance/CFO for the Department of Pediatrics.
RESPONSIBILITIES:
Financial Account Management:
Responsible for the day-to-day management of all financial operations within the Department of Pediatrics under the general supervision of the Director of Finance/CFO for the Department of Pediatrics (with additional direction from Divisional Administrators/Departmental Research Administrators) but with the latitude (and expectation) to exercise independent judgment when required
ExamineandapprovetransactionaldocumentstoensurecompliancewithUniversitypolicies and procedures. Develop and implement financial controls when appropriate to strengthen processes
Processes and manages personnel forms (including faculty salary cap) as needed; works closely with Administrators/Administrative staff in this regard
Works closely with other Departmental staff regarding allocated personnel and non-personnel costs (Nursing, Psychiatry, Social Work, Vivarium, Computer Sales, etc.)
Fiscal liaison with outside agencies for which we provide a service and/or those that provides third party contractual services for the University. Monitor and resolve issues that may ariseto ensure compliance with policies andregulations
Ensures timely billing and collection for all service contracts with the Department including sponsored research
Oversees financial segment of subcontracting process with Sponsored Research Accounts to ensure compliance with Sponsor terms and conditions; managethefinancialsegmentofSponsoredResearchProgramsaccounts
Financial Account Reconciliation:
Reconciliation and monthly analysis of account ledgers for accuracy and completeness, including sponsored funds and non-sponsored funds (clinical, gift, endowment, departmental, miscellaneous, etc.). Uses judgment in determining appropriate transactions and account balances, etc. Reconciles official University ledgers against departmental records (personneland non-personnel.) Works closely with other accounting and administrative staff in thesecapacities
Utilizes UR-GEMS to enter personnel and non-personnel expenses as part of the reconciliation process
Reconcile and monitor faculty start-up packages and discretionary funds utilizing UR-GEMS attributes, etc.
Financial Reporting:
Generates financial reports utilizing UR-Financials, HRMS, COEUS and UR-GEMS, as part of the PI Package, for PI¿s, Division Chiefs, Director of Finance and Division Administrators, etc.
Responsibleforprovidingprojectionsoffuturebalancesavailableandmakingrecommendations forre-budgeting onallaccountswithintheDepartment ofPediatrics
Generates and updates cover spreadsheets for sponsored funding accounts, faculty start-up packages, gift accounts, etc. as part of the PI Package reporting
Uploads PI Package and other reports to Departmental Sharepoint site and initiates electronic sign-off procedure when appropriate
Auditing & Compliance:
Performs analyses and tests necessary to ascertain integrity of financial data, account balances and to ensure accurate reporting
Updates monitored workload reports for University Finance, and works with Compliance and ORACs, etc. reviewing/analyzing sponsored funding and other activities on behalf of the Department
Makes recommendations regarding allocable and allowable costs based upon agency guidelines.Reviewsandinterpretsagencyguidelinestofacultyandstafftoensureregulatory compliance
In the absence of Departmental protocols, develop and implement strategies to minimize the financial risk and inefficiency in Departmental processes and procedures
Other duties as assigned
QUALIFICATIONS:
Bachelor's degree preferred
Or equivalent combination of education and experience preferred
1 year of relevant accounting experience required
Ability to maintain confidentiality required preferred
Exceptional organizational, time management and accounting skills required preferred
Strong technical skills, including a high level of proficiency in Microsoft Office, required
The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University¿s mission to Learn, Discover, Heal, Create ¿ and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Pay Range
Pay Range: $23.06 - $32.29 Hourly
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job¿s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
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Location: School of Medicine & Dentistry Full/Part Time: Full-Time Opening: Schedule:
Responsible for financial management and professional accounting work in the Department of Pediatrics, operating at a high-level requiring advanced knowledge and application of general accounting theory, techniques and practices, and knowledge of University accounting systems (UR-Financials and UR-GEMS-an encumbrance-based accounting and monitoring system, etc.). Devises and implements methods for gathering information, analyzing and interpreting data, budget preparation and forecasts, preparing financial reports and making recommendations which may have procedural and policy implications within the Department of Pediatrics. The Accountant I will assist faculty and staff in ensuring compliance with both internal and external regulations, participate in audits, analyze findings, identify issues, and propose resolutions, etc. The Accountant I will reconcile a variety of financial accounts, including sponsored funding, research, endowment, gift, clinical and other miscellaneous accounts, as well as support multiple divisional and research administrators (including a focus on Developmental and Behavioral Pediatrics) in the Department of Pediatrics with respect to financial management and accounting responsibilities. The Accountant will obtain and maintain CLASP certification. Directly reports to the Director of Finance/CFO for the Department of Pediatrics.
RESPONSIBILITIES:
Financial Account Management:
Responsible for the day-to-day management of all financial operations within the Department of Pediatrics under the general supervision of the Director of Finance/CFO for the Department of Pediatrics (with additional direction from Divisional Administrators/Departmental Research Administrators) but with the latitude (and expectation) to exercise independent judgment when required
ExamineandapprovetransactionaldocumentstoensurecompliancewithUniversitypolicies and procedures. Develop and implement financial controls when appropriate to strengthen processes
Processes and manages personnel forms (including faculty salary cap) as needed; works closely with Administrators/Administrative staff in this regard
Works closely with other Departmental staff regarding allocated personnel and non-personnel costs (Nursing, Psychiatry, Social Work, Vivarium, Computer Sales, etc.)
Fiscal liaison with outside agencies for which we provide a service and/or those that provides third party contractual services for the University. Monitor and resolve issues that may ariseto ensure compliance with policies andregulations
Ensures timely billing and collection for all service contracts with the Department including sponsored research
Oversees financial segment of subcontracting process with Sponsored Research Accounts to ensure compliance with Sponsor terms and conditions; managethefinancialsegmentofSponsoredResearchProgramsaccounts
Financial Account Reconciliation:
Reconciliation and monthly analysis of account ledgers for accuracy and completeness, including sponsored funds and non-sponsored funds (clinical, gift, endowment, departmental, miscellaneous, etc.). Uses judgment in determining appropriate transactions and account balances, etc. Reconciles official University ledgers against departmental records (personneland non-personnel.) Works closely with other accounting and administrative staff in thesecapacities
Utilizes UR-GEMS to enter personnel and non-personnel expenses as part of the reconciliation process
Reconcile and monitor faculty start-up packages and discretionary funds utilizing UR-GEMS attributes, etc.
Financial Reporting:
Generates financial reports utilizing UR-Financials, HRMS, COEUS and UR-GEMS, as part of the PI Package, for PI¿s, Division Chiefs, Director of Finance and Division Administrators, etc.
Responsibleforprovidingprojectionsoffuturebalancesavailableandmakingrecommendations forre-budgeting onallaccountswithintheDepartment ofPediatrics
Generates and updates cover spreadsheets for sponsored funding accounts, faculty start-up packages, gift accounts, etc. as part of the PI Package reporting
Uploads PI Package and other reports to Departmental Sharepoint site and initiates electronic sign-off procedure when appropriate
Auditing & Compliance:
Performs analyses and tests necessary to ascertain integrity of financial data, account balances and to ensure accurate reporting
Updates monitored workload reports for University Finance, and works with Compliance and ORACs, etc. reviewing/analyzing sponsored funding and other activities on behalf of the Department
Makes recommendations regarding allocable and allowable costs based upon agency guidelines.Reviewsandinterpretsagencyguidelinestofacultyandstafftoensureregulatory compliance
In the absence of Departmental protocols, develop and implement strategies to minimize the financial risk and inefficiency in Departmental processes and procedures
Other duties as assigned
QUALIFICATIONS:
Bachelor's degree preferred
Or equivalent combination of education and experience preferred
1 year of relevant accounting experience required
Ability to maintain confidentiality required preferred
Exceptional organizational, time management and accounting skills required preferred
Strong technical skills, including a high level of proficiency in Microsoft Office, required
The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University¿s mission to Learn, Discover, Heal, Create ¿ and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Pay Range
Pay Range: $23.06 - $32.29 Hourly
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job¿s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Apply for Job
Careers
Sign In
New User
Location: School of Medicine & Dentistry Full/Part Time: Full-Time Opening: Schedule: