Administrative Assistant (A007H)

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Job Description

This role provides administrative support to HR Director team. The role will support leaders of a dynamic organization with a fast-paced environment. This candidate should have a proactive approach as day-to-day tasks may shift, dependent on business and leader needs.

Main Responsibilities

• Maintains and manages calendar to include anticipating changes, proactively resolving meeting conflicts, and gives others timely advanced notice if meetings must be changed.
• Makes travel arrangements, creates itineraries and tracks travel for anticipated issues, organizes schedule while traveling, and is organized to process expense reports per company policy.
• Plans and executes the function’s leadership meetings. Prepares agendas in advance and monitors changes to agenda and attendees. Attends staff meetings to record meeting notes, action items, and address any technical issues.
• As needed, plans offsite team and leadership meetings, including agenda development, meal management and associated activities.
• Timely and accurate completion of leader’s expense reports.
• Interacts with cross-functional leaders and their administrative assistants on a regular basis.
• Adept in submission of purchase orders and opening meeting cards.
• Leads other administrative assistants as a peer, including building a culture of teamwork, addressing training needs and office efficiencies. Works collaboratively to set consistent standards.

Qualifications

Required Qualifications:

• High school diploma required; bachelor degree is strongly preferred.
• Experience in a corporate business environment.
• Self-starter and able to complete responsibilities with general instructions.
• Learns quickly and is flexible to change course quickly when needed.
• Builds strong relationships with peers and cross-functional teams, possesses a can-do attitude and is a proactive contributor to the organization.
• Strong written communication skills, able to interact with internal and external colleagues clearly and concisely.
• Professional demeanor and able to maintain confidentiality.
• Uses and understands Microsoft Office suite and understands virtual meeting technology.
• Acts with a sense of urgency and drive for results.
• Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio / OrgPlus and Outlook

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
• This job is eligible to participate in our short-term incentive programs.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. ​

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AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html