Associa is hiring: Administrative Assistant in Haymarket

Job Description

Full time Administrative Assistant role at the Regency at Dominion Valleyin Haymarket, VA.

Work hours: 8:30am - 5pm, M-F.

Daily tasks:

• Clubhouse Front Desk Administrative Assistant.
• Meet and greet homeowners, residents, guests, vendors and contractors.
• Manage a multi-line phone system.
• Research and respond to inquiries.
• Issue and update Member Access Cards.
• Provide administrative support to the Board of Directors, Committee Members, department staff, and management.
• Schedule and set up meeting room to include virtual access and audio visual.
• Assemble Board packets and New Homeowner Packets.
• Assist in facilitating New Homeowner Orientation.
• Oversee (3) Recreation Attendants. Assist in scheduling.
• Manage check-in log book for use of faculties and amenities.
• Manage office supplies. Order when needed.
• Enter, code, and process AP invoices.
• Receive, sort, and distribute mail.
• Receive, log, track, and retrieve packages.
• Other duties as requested.

Requirements

• High School Diploma or GED Required.
• 1+ year of front desk administrative experience.
• Customer service driven and team oriented.
• Excellent communication and follow-up skills (written and spoken).
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling,etc.) at a proficient level.
• Ability to interpret verbal and/or written instructions at a proficient level.
• Ability to self-motivate, be proactive, detail oriented and successfully function as part of ateam.

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Company Description

With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 45 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.