Administrative Assistant Job at GoldenWest Management, Inc in Phoenix

Established Residential Property Management firm is seeking a self-motivated, highly organized Administrative Assistant who can assist with the day to day property management and administrative duties for the assigned office portfolio. You will be called upon to assist the Senior Manager in making timely property management decisions with regard to leasing, maintenance, and a multitude of Tenant/Landlord requests; all within the guidelines of GWM standard operating procedures.

Requirements

• Working vehicle transportation
• Cellular Telephone with email receiving capabilities and professional voicemail
• Submit to criminal background and credit check as well as verification of references

Key Responsabilities

• Conduct all real estate activities in accordance with the Local, State & Federal Real Estate laws and guidelines
• Be the direct representative between GWM and Portfolio Tenants
• Assist Senior Property Manager in communication with Portfolio Landlords
• Maintain excellent communication standards between GWM and Customer, Clients and Vendors
• Ensure all legal or administrative requests are forwarded to the Senior Property Manager in a timely manner

Key Position Tasks

Assist with Marketing & Leasing Vacant Properties and Units

Assist with screening and approving new tenants

Assist with Lease renewal and Tenant retention

Assist with Move-in, Move-out, and routine Property/Unit Inspections

Assist Senior Property Manager with Unit Turnover coordination

Assist with security deposit return submission

Assist in the Rent collection process; to include proper bank and pm software receipting and depositing

Supervise Tenant delinquencies and Tenant eviction work flow

Supervise Property service set-up, to include Utilities, Pool, Landscaping, Pest control, etc

Supervise and track HOA and City Notices/Violations

Assist in applying proper Management Fees and Tenant charges

Supervise the maintenance of Tenant & Owner files in accordance with DRE & GWM guideline

Assist Property Management Support staff (Accounting; Maintenance; Sales & Marketing):

o Submit Security Deposit Dispositions for processing

o Assist with Tenant Financial reporting

o Assist with reviewing property bills and maintenance invoices

o Assist with repair and maintenance resolutions

Office/Portfolio Administrative oversite:

o Supervise key and lockbox assignment and inventory

o Supervise signage and marketing tools/inventory

o Assist in Portfolio supply inventory and ordering

o Assist in tracking Mail log and check log

This position offers a competitive package, including base pay ($20-$22 per hour), attainable bonuses, and benefits that include health insurance, PTO, and transportation allowances.

Apply Now!