Administrative Assistant Job at ConsultUSA in Pittsburgh

Description:

Our client has an immediate need for an Administrative Assistant, who will be responsible managing calendars, coordinating meetings, handling correspondence, full administrative support, and handling various administrative tasks

Requirements:

• Exceptional organizational skills
• Attention to detail and discretion
• The ability to handle confidential information
• The ability to work effectively in a fast-paced environment

Responsibilities:

• Calendar and Schedule Management: Assist in managing calendars and schedules for the external affairs and regulatory law management team
• Schedule and coordinate meetings, appointments, and travel arrangements
• Prepare necessary materials and ensure all logistics are in place
• Communication Management: Manage incoming and outgoing correspondence, including emails, phone calls, and mail
• Handle inquiries and provide appropriate responses or direct them to the relevant individuals
• Documentation and Filing: Prepare and organize various documents, reports, and presentations
• Maintain accurate records, both electronic and physical, ensuring confidentiality and easy retrieval of information
• Assist in formatting and proofreading documents
• Meeting Support: Coordinate and support meetings, including preparing agendas, taking minutes, and distributing meeting materials. Arrange for meeting rooms, equipment, and refreshments
• Follow up on action items and ensure timely completion
• Travel Coordination: Assist with travel arrangements, including booking flights, accommodations, and transportation
• Prepare travel itineraries and handle expense reimbursements. Ensure compliance with company travel policies
• Political Action Committee (PAC): Managing committee membership, scheduling and coordinating committee meetings, preparing and distributing meeting materials, managing PAC-related travel
• Rates: Provide administrative support to the Director of Rates, Energy Procurement and FERC/RTO affairs including, scheduling, processing invoices, expenses and other administrative duties as assigned
• Invoice payment and processing: Track, receive and ensure timely payment of department invoices.
• Administrative Support: Provide general administrative support to team members, including expense reports, filing, copying, and scanning documents
• Assist in organizing events, trainings, and celebrations
• Ad-Hoc Tasks: Handle ad-hoc projects and tasks as assigned by supervisors or team members
• Contribute to process improvement initiatives and suggest ideas for enhancing efficiency and effectiveness

Why Work for ConsultUSA:

• ConsultUSA offers competitive salaries, major medical (PPO or HDHP w/ HSA), dental, and vision insurance plans, and 401k plan with immediate eligibility for both salary and hourly employees
• ConsultUSA hosts several outings and events, holiday and summer parties, and volunteer opportunities throughout the year for employees
• We will work with you to obtain training for in-demand technologies and prepare you for industry-recognized certification exams
• ConsultUSA offers Business Analysis and Project Management training through our Project Management Institute (PMI) award-winning sister company, PMCentersUSA

How to Apply:

To submit your application, please click the Apply Now button located at the top and bottom of the page.

ConsultUSA is committed to providing equal employment opportunities (EEO) to all qualified employees and applicants for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, marital status, pregnancy, ancestry, or status as a covered veteran as well as any other prohibited criteria under any applicable federal, state, and local laws applicable to ConsultUSA.

For a complete listing of all ConsultUSA jobs please visit www.consultusa.com