Administrative Assistant Job at Acrisure in Newport Beach

Job Description

Job Summary:

This role will report directly to the Platform Administrative Manager and serve as an extension to the Platform Leadership Team, providing friendly, and confidential assistance in a fast-paced environment.

As an Executive Assistant/Admin Assistant, your success in this role is dependent on your superior attention to detail and ability to manage multiple competing priorities is critical. A high level of integrity and discretion in handling confidential information is essential for success in this role.

Your ability to anticipate executive schedules with a forward-thinking mindset while simultaneously offering input and ideas for efficiencies will establish you as a trusted partner.

This role will also serve to support the Platform Advisory/Executive Leadership team as a key coordinator of team activities, communications, and overall being a key partner to the team.

Responsibilities:

* Supporting the Platform Managing Partner and Advisory/Executive Leadership through calendar and email management, scheduling appointments, and setting up internal and external meetings

* Helping the Platform Managing Partner with project management, communication, and prioritizing tasks

* Coordinating a variety of meetings, events, or programs, which may comprise of managing logistics, scheduling, and calendars, preparing, and distributing meeting materials, taking meeting minutes, managing attendee lists, and coordinating room reservations and/or catering needs

* Draft and finalize PowerPoint presentations and other correspondence as needed

* Participate in team meetings and attend other meetings and training as required

* Share ideas for continuous improvement and cost savings

* Coordinate and participate in event planning activities

* This description is not meant to be all-inclusive and may be modified from time to time at the discretion of management*

Requirements:

* Unquestionable character and work ethic: takes ownership of work, is accountable and learns from mistakes, and regularly goes above and beyond the call of duty

* Outstanding communication skills with demonstrated ability to build effective working relationships across all levels within the organization

* Organizational skills are essential for success

* Ability to frequently handle pressures related to meeting deadlines and working on projects requiring concentration and attention to detail

* Comfortable practicing independent judgement and taking initiative, keeping projects moving forward and on track with pace of the business

* Excellent problem-solving skills

Education/Experience:

* Minimum of 5 years' experience providing Executive Assistant support for senior executives in a fast-paced corporate environment OR a Bachelor's Degree and 2 years' experience providing Executive Assistant support

* Advanced knowledge and use of Microsoft Outlook

* Strong knowledge and use of Microsoft PowerPoint, Excel, and Word

* Experience with heavy calendaring involving competing schedules and plans, and the coordination of complex travel itineraries involving multiple parties

* Demonstrated ability to effectively prioritize, plan, and execute Executive Assistant responsibilities in an organized and timely manner

* Strong attention to detail, organization, and ability to independently troubleshoot unforeseen logistical issues.

* Polished presence and demonstrated ability to represent Acrisure in a professional manner

* Demonstrated success organizing events varying in size and complexity including the management of event logistics, registration, and attendee tracking

Benefits & Perks:

* Competitive Compensation

* Industry-Leading Healthcare

* Savings and Investments

* Charitable Giving Programs

* Offering hybrid work option

* Opportunities for Growth

* Educational Resources

* Generous time away

* This position will be an in office role.

Pay Details:

Annual Salary: $60,000 - $65,000

Acrisure is committed to employing a diverse workforce. All applicants will be considered for?employment?without attention to race, color, religion, age, sex, sexual orientation, gender identity, national origin, veteran, or disability status. California residents can learn more about our privacy practices for applicants by visiting the Acrisure California Applicant Privacy Policy available at www.Acrisure.com/privacy/caapplicant.

Acrisure is equally committed to supporting social issues. In 2021, the Company co-founded Evolution Advisors, a joint venture focused on providing greater access and more effectively distributing insurance products and financial services to minority-owned enterprises. In its home of Grand Rapids, Acrisure provided $15 million to create the Acrisure Center for Innovation in Children's Health at Helen DeVos Children's Hospital.

To Executive Search Firms & Staffing Agencies: Acrisure does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered Acrisure's property, and Acrisure will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting Acrisure's Human Resources Talent Department.