Administrative Assistant Job at StateJobsNY in Rochester

Bachelor's degree or minimum of 4 years office experience required. Law office or government agency experience a plus. Candidates should be prepared to take a typing and computer literacy test. Duties Description Primary responsibilities include creating, scanning and maintaining electronic and paper files. Candidate will be required to adapt to changing priority of assignments and performing several duties simultaneously, including but not limited to: filing, scanning, and updating network and paper files; answering the phones and assisting callers who wish to file complaints; greeting people at the door and maintaining confidentiality by allowing only those with appointments to enter the office (gate-keeper); other general reception duties; processing of mail and email, ensuring accurate completion of mail logs, distributing mail, preparing acknowledgement letters, priority mail, and certified mail/return receipt and UPS packages. Candidate will also work with attorneys, investigators, and other administrative personnel on matters relating to judicial ethics including preparation of legal documents. Must maintain confidentiality and exercise discretion. Required Skills: Integrity, honesty, trustworthiness and discretion Patient and calm manner in dealing with the public in person and over the telephone Proficiency in Microsoft WORD, EXCEL, ACCESS, PPT and Adobe Acrobat Professional Familiarity with Zoom, Microsoft Outlook/Calendar, Teams, and OneDrive Fast, accurate typing and formatting skills Ability to manipulate and combine scanned documents Understanding of an internal office document network Understanding of virtual private networks (VPN) Additional Comments This position is eligible for full NYS benefits including: health, dental and vision insurance; pension plan; paid time off; etc. The agency follows hybrid, in-office/work from home schedule. The State of New York does not discriminate on the basis of race, color, national origin, sex, age, sexual orientation, religion or disability in the admission to, access to or employment in our programs or activities. Reasonable accommodation will be provided upon request. The State of New York is an Equal Opportunity Employer. Some positions may require additional credentials or a background check to verify your identity. Name John J. Postel, Esq. Deputy Administrator in Charge Telephone Fax Email Address jobscjc.ny.gov Address Street 400 Andrews Street Suite 700 City Rochester State NY Zip Code 14604 Notes on Applying Qualified candidates should submit a cover letter and resume to jobscjc.ny.gov. To be considered, the subject line of the email MUST include the job code ROCAdm25.