Trinity Employment Specialists is hiring: Executive Administrative Assistant in

Executive Operations Assistant | Tulsa, OK

Monday-Friday 8:00-5:00 | Direct Hire | $65,000-$75,000

JOB DESCRIPTION:

The Executive Operations Assistant is responsible for managing various project requirements, as well as performing administrative support duties including clerical, receptionist, scheduling and purchasing activities for the President (25% clerical 75% project management). This position is ideally suited for someone in an entry level healthcare role looking to progress their administrative healthcare career, possibly in conjunction with a graduate degree in healthcare administration. Significant attention to detail is required. Additional requirements include the ability to coordinate large group meetings and be proficient in various software packages. This individual must have excellent interpersonal skills, be able to handle multiple tasks and coordinate multiple requests while maintaining a positive customer service approach in a fast-paced setting.

Key Responsibilities:

Clerical Duties

• Demonstrates knowledge of specific clerical activities in support of the President and the Board of Trustees.
• Responsible for the Presidents calendar regarding all requests for appointments, coordinating schedules, invitees, locations.
• Will generate communications on behalf of the President. Strong writing skills are required.
• Generates correspondence, agendas and meeting minutes for all Trust/Medical Authority meetings and certain Trust/Medical Authority committee meetings as required.
• Demonstrates initiative in fulfilling job duties, exercising critical thinking to ensure the work is done in the most efficient and expedient way possible.