PACE Southeast Michigan is hiring: Administrative Assistant - Westland in Westla

Administrative Assistant

Under the direction of the Director of Operations, theAdministrative Assistant is responsible for providing administrative support to PACE Southeast Michigan.

Specific Duties and Functions:

• Accurate typing ability from rough draft; prepares correspondence in final form
• Schedules appointments; arranges for meetings and conferences; completes travel arrangements and maintains direct reports' business calendars
• Proactively review direct reports' calendars for conflicts to make adjustments and/or seek guidance from direct report
• Plans and implements office practices and procedures, such as the maintenance and revision of departmental document flow and filing systems
• Maintain department databases including contact information for donors, participants, caregivers, employees, elected officials, and community partners for mailings, mass emails, robo-calls, photo releases and other information tracked by the Public Affairs and Philanthropy department
• Maintains recurring and special reports and financial statements which depict department activities such as fundraising and community giving
• Assist with the planning and execution of fundraising, educational, grand opening, and other departmental events.
• Ensures the timely acknowledgement of donor gifts with thank you notes
• Prepares invoices for donor gifts
• Schedules social media posts and contributes to content
• Maintains department records and files, including tracking for compliance
• Manages and processes specified orders with outside vendors for department and from other departments
• Manage and fulfill department orders, track inventory
• Maintain volunteer contact information
• Compile minutes from meetings and department huddles
• At the direction of the Director of Public Affairs, update center signage as needed
• Adheres to deadlines as established with the capability to prioritize functions as assigned
• Other duties as assigned

Skills, Knowledge and Abilities Required:

• High School diploma/GED required.Bachelor's Degree preferred
• Requires 1 to 2 years of progressively responsible administrative work experience
• Requires computer literacy and proficiency in Microsoft office, web-based database programs, social media with a requirement to type an average of 40-60 WPM
• Proficiency with Outlook and scheduling
• Attention to detail, excellent follow-through, flexibility
• Requires excellent interpersonal communication skills - both verbal and written - to effectively deal with internal team members and outside customers