Oklahoma State University is hiring: Administrative Associate in Stillwater

Position Details

Req ID:

req18832

Position Title:

Administrative Associate

Position Type:

Staff Full-Time

Position Number:

BS9741

OSU Campus:

Stillwater

Department:

Horticul & Landscp Architecture

Location Address:

355A Ag Hall, Stillwater, OK 74078

Hiring Supervisor:

Justin Moss

Hiring Range:

(Contingent upon available funding):

39,000.00 - 51,500.00, Salary

Work Schedule:

Monday through Friday, 8am - 5pm with one hour for lunch

Faculty Appt Period:

Job Summary:

About Us: We believe in the value of hands-on education and the importance of a well-rounded student experience. We are committed to our student's personal growth and career opportunities. Check out the many resources available to our undergraduate and graduate students. Please give us a call, (405) 744-5414. We would enjoy discussing the possibilities with you!

In the Department of Horticulture and Landscape Architecture, graduate and undergraduate students work with a faculty advisor to select the coursework and learning opportunities that best fit their career goals as a horticulturist or landscape architect. For more information, visit: https://agriculture.okstate.edu/departments-programs/hla/

This position serves as the primary administrative office staff member for the Department of Horticulture and Landscape Architecture. This position will be responsible for assisting the Department Head in all aspects of their daily duties and will assist with management of the Department Head's calendar and scheduling of appointments and meetings. This position will also conduct critical and important administrative office duties including but not limited to organizing and assembling of materials and documentation related to the University reappointment, promotion, tenure (RPT), and cumulative review process along with the annual faculty appraisals and professional development process; preparing and updating various University reports; and organizing, preparing, and assembling annual Departmental Unit Review materials and reports. The position will also assist the Department and Faculty with assembling of award dossiers and materials, and prepare other data and information as needed and determined by the Department Head. Manage employee personnel files and records and maintain strict confidentiality regarding employee records and conversations regarding employee performance.

There are lots of great reasons to work at OSU, check out our great benefits and eligibility at https://hr.okstate.edu/prospective-ee.html

Special Instructions to Applicants

Applicants should submit a resume, cover letter, and contact information for three professional references.

Education & Experience

Position Qualifications:

Required Qualifications: High School/GED

7 years of related experience

Notary Public or the ability to become a Notary Public within 90 days of hire.

Excellent oral and written communication skills with the ability to compose written communications free from spelling and grammatical errors. Strong organizational skills with attention to detail. Self-motivation with the ability to work independently and a willingness to work collaboratively. Ability to prioritize tasks on a daily, weekly, and monthly basis. Commitment to learning and obtaining proficiency in implementing OSU policies and procedures and use of Banner system. Ability and dedication to protecting confidential information and promoting a positive working environment. Proficiency with Microsoft 365. Ability to perform basic functions in Word, Outlook, Excel, Power Point, Indesign, and Adobe Acrobat.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.