U.S. Department of Health and Human Services (HHS Careers)
Procurement Analyst
U.S. Department of Health and Human Services (HHS Careers), Washington, District of Columbia, us, 20022
Summary
Find out if this opportunity is a good fit by reading all of the information that follows below. This position is located in the Department of Health and Human Services, Office of the Secretary of Health and Human Services, Office of the Assistant Secretary for Financial Resources (ASFR), Office of Acquisitions (OA), located in Washington, District of Columbia.
Duties
Open-Continuous Cut-off Information: An initial cut-off date of 11/05/2024 will be used to evaluate candidates for the initial available vacancies. Eligible applications received after this date will be referred at regular intervals or as additional vacancies occur on an as-needed basis until the closing date of the announcement.
Cutoff dates and the closing date may be adjusted as needed and any updates will be reflected on this announcement.
The Procurement Analyst performs the following duties:
Serves as an authoritative source of information and furnishes technical advice and assistance to the Department contracting personnel.
Serves as a Procurement Analyst and develops reports, conducts evaluations, and special management studies of the procurement activities. Submits internal review data to senior level management on a variety of procurement matters which have significant impact on the effectiveness and timeliness of the HHS mission.
Reviews evaluation of solicitations/requests for proposals, long term contracts and procedures for conformity with federal acquisition regulations, internal operating procedures, policies, etc.
Interprets regulatory requirements governing acquisitions and advises and assists acquisition workforce with proper application of the related policies and procedures. Serve as a spokesperson for Senior leadership or the Department during the course of procurement reviews and/or in support of procurement initiatives.
Requirements Conditions of Employment
Security and Background Requirements:
If not previously completed, a background security investigation
will be required for all appointees . Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements may be grounds for appropriate personnel action. In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time. Applicants are also advised that all information concerning qualifications is subject to investigation. False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.
E-Verify:
If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System. Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system. The U.S. Department of Health and Human Services is an E-Verify participant.
Direct Deposit:
All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.
All qualification requirements must be met by the date the announcement closes.
Financial disclosure statement may be required: Yes
Travel, transportation, and relocation expenses may be paid: No
Bargaining Unit Position: No
Drug Screening Required: No
Recruitment incentives may be authorized: No
Student loan repayment incentive may be authorized: No
Annual leave for non-federal service may be authorized: No
One year probationary period may be required.
U.S. Citizenship Required: Yes
Males born after December 31, 1959 must be registered or exempt from Selective Service -
Qualifications Your resume must include detailed information as it relates to the responsibilities and specialized experience for this position. Evidence of copying and pasting directly from the vacancy announcement without clearly documenting supplemental information to describe your experience will result in an ineligible rating. This will prevent you from receiving further consideration.
Please limit your resume to 5 pages. If more than 5 pages are submitted, only the first 5 pages will be reviewed to determine your eligibility/qualifications.
Basic Requirements for GS-13 and Above:
1. Completion of all mandatory training prescribed by the head of the agency for progression to GS-13 or higher level contracting positions, including at least 4-years' experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position.
and
2. A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
3. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver under Paragraph 4.
4. Waiver: When filling a specific vacant position, the senior procurement executive of the selecting agency at his or her discretion, may waive any or all of the requirements of Paragraphs 1 and 2 above if the senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority, based on demonstrated analytical and decision making capabilities, job performance, and qualifying experience. With respect to each waiver granted under this paragraph, the senior procurement executive must document for the record the basis of the waiver. If an individual is placed in a position in an agency on the basis of a waiver, the agency may later reassign that individual to another position at the same grade within that agency without additional waiver action.
AND
Specialized Experience:
To qualify for the GS-14 position, you must have one year of specialized experience that is equivalent to at least the GS-13 grade level performing duties such as: providing expert technical guidance and consultation on the procurement function including providing policy interpretation; applying contracting laws, regulations, principles, and practices, such as the Federal Acquisition Regulations (FAR), to ensure compliance; developing procurement guidance, training materials, best practice guides, or templates; providing guidance and recommendations to program areas related to the content of acquisition plans, acquisition strategies, or the management of acquisition processes.
AND
Applicants must possess a FAC-C (Professional) certification or equivalent.
Time-in-grade: Current General Schedule (GS) federal employees, and those that have served in GS positions within the last 52 weeks, must have served 52 weeks at the next lower grade, or a combination of the next lower grade level and an equivalent band in the federal service. Provide a copy of your last or most recent SF-50, "Notification of Personnel Action" to indicate your current federal status. You must also submit additional SF-50(s) to clearly demonstrate one year time-in-grade as required in the announcement. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate that you possess one year time-in-grade. In this instance, you must provide an additional SF-50 that clearly demonstrates one year time-in-grade.
Documenting experience : In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.
Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited
Documenting experience : In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.
Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement.
This is a direct hire announcement. Traditional rating and ranking of applications, and veterans' preference does not apply to this vacancy. We will evaluate you against the basic qualifications. Qualified applicants will be referred for consideration in accordance with .
If you are referred for consideration, you may be further evaluated based on a subject matter review or interview. Failure to comply with any of the additional assessment requirements will result in removal from further consideration.
Required Documents
Submission of a resume alone
IS NOT
a complete application. You must provide a complete online
Application Package
which includes:
Resume:
Must clearly articulate how your skills and experiences align to the criteria defined in the qualifications section of this announcement and it must support your responses to the assessment questionnaire. For each position you must describe your duties, accomplishments, related skills, and responsibilities. Your resume must also include the month and year that you began and ended for each position held. Full-time employment will be assumed unless otherwise stated on your resume. Part-time employment will be prorated in crediting experience. Not providing this information may result in an ineligible rating. For resume writing guidance, please visit the or view their .
FAC-C (Professional) or equivalent certificate
Transcripts:
Unofficial transcripts are acceptable for initial application, and must show your name, the name of the educational institution, the degree awarded, and the conferred/awarded date. Self-prepared transcripts will not be accepted. Official transcripts are required prior to appointment.
Other Supporting Documents:
(Only Submit if applicable to you)
SF-50 "Notification of Personnel Action"
- if you are a current or former federal employee, please submit an SF-50 to clearly demonstrate one year time-in-grade as required in the announcement. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate that you possess one year time-in-grade. In this instance, you must provide an additional SF-50 that clearly demonstrates one year time-in-grade.
Veterans & Military Spouses:
You must submit a DD Form 214 (Certificate of Release or Discharge) that has the dates of service and discharge status.
Disabled Veterans:
In addition to the DD-214 form, you must submit an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying the service-connected disability rating.
Active Duty Members:
To claim status under the VOW (Veterans Opportunity to Work) to hire Heroes Act of 2011, you must submit written documentation from the armed forces that certifies you are expected to be discharged or released from active duty service under honorable conditions not later than 120 days after the date the certification is submitted with your application package. Certifications must include: expected separation or retirement date, date terminal leave will begin (if applicable), and expected character of discharge (honorable, general, etc.).
Parents of Deceased or Disabled Veterans:
To claim preference, you must submit a copy of the deceased or disabled veterans' DD-214 AND the SF-15, Application for 10-point Veterans Preference.
Widow or Widower:
To claim preference, you must submit a copy of the deceased or disabled veterans' DD-214 AND the SF-15, Application for 10-point Veterans Preference.
Spouse of a Living Veteran:
To claim preference, you must submit a copy of the veterans' DD-214 AND the SF-15, Application for 10-point Veterans Preference, and documentation of veteran's inability to work because of a service-connected disability.
*Please follow the instructions in the SF-15 on required documentation to be submitted.
ICTAP/CTAP documentation: you must submit the following documents
at the time of application :
(1) Proof of Eligibility (Reduction-in-Force separation notice, Notice of proposed removal for failure to relocate, notice of injury compensation termination, OR notice of disability annuity termination); (2) Your latest performance rating showing a rating of at least "fully successful" (level 3);
AND
(3) Your most recent Notification of Personnel Action, Standard Form 50 (SF-50), or equivalent personnel action, showing your tenure, position occupied, and duty station.
You are not required to submit official documents at this time; copies are sufficient.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
PDN-9d43977b-f491-4989-bc53-16a608d4e3dc
Find out if this opportunity is a good fit by reading all of the information that follows below. This position is located in the Department of Health and Human Services, Office of the Secretary of Health and Human Services, Office of the Assistant Secretary for Financial Resources (ASFR), Office of Acquisitions (OA), located in Washington, District of Columbia.
Duties
Open-Continuous Cut-off Information: An initial cut-off date of 11/05/2024 will be used to evaluate candidates for the initial available vacancies. Eligible applications received after this date will be referred at regular intervals or as additional vacancies occur on an as-needed basis until the closing date of the announcement.
Cutoff dates and the closing date may be adjusted as needed and any updates will be reflected on this announcement.
The Procurement Analyst performs the following duties:
Serves as an authoritative source of information and furnishes technical advice and assistance to the Department contracting personnel.
Serves as a Procurement Analyst and develops reports, conducts evaluations, and special management studies of the procurement activities. Submits internal review data to senior level management on a variety of procurement matters which have significant impact on the effectiveness and timeliness of the HHS mission.
Reviews evaluation of solicitations/requests for proposals, long term contracts and procedures for conformity with federal acquisition regulations, internal operating procedures, policies, etc.
Interprets regulatory requirements governing acquisitions and advises and assists acquisition workforce with proper application of the related policies and procedures. Serve as a spokesperson for Senior leadership or the Department during the course of procurement reviews and/or in support of procurement initiatives.
Requirements Conditions of Employment
Security and Background Requirements:
If not previously completed, a background security investigation
will be required for all appointees . Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements may be grounds for appropriate personnel action. In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time. Applicants are also advised that all information concerning qualifications is subject to investigation. False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.
E-Verify:
If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System. Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system. The U.S. Department of Health and Human Services is an E-Verify participant.
Direct Deposit:
All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.
All qualification requirements must be met by the date the announcement closes.
Financial disclosure statement may be required: Yes
Travel, transportation, and relocation expenses may be paid: No
Bargaining Unit Position: No
Drug Screening Required: No
Recruitment incentives may be authorized: No
Student loan repayment incentive may be authorized: No
Annual leave for non-federal service may be authorized: No
One year probationary period may be required.
U.S. Citizenship Required: Yes
Males born after December 31, 1959 must be registered or exempt from Selective Service -
Qualifications Your resume must include detailed information as it relates to the responsibilities and specialized experience for this position. Evidence of copying and pasting directly from the vacancy announcement without clearly documenting supplemental information to describe your experience will result in an ineligible rating. This will prevent you from receiving further consideration.
Please limit your resume to 5 pages. If more than 5 pages are submitted, only the first 5 pages will be reviewed to determine your eligibility/qualifications.
Basic Requirements for GS-13 and Above:
1. Completion of all mandatory training prescribed by the head of the agency for progression to GS-13 or higher level contracting positions, including at least 4-years' experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position.
and
2. A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
3. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver under Paragraph 4.
4. Waiver: When filling a specific vacant position, the senior procurement executive of the selecting agency at his or her discretion, may waive any or all of the requirements of Paragraphs 1 and 2 above if the senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority, based on demonstrated analytical and decision making capabilities, job performance, and qualifying experience. With respect to each waiver granted under this paragraph, the senior procurement executive must document for the record the basis of the waiver. If an individual is placed in a position in an agency on the basis of a waiver, the agency may later reassign that individual to another position at the same grade within that agency without additional waiver action.
AND
Specialized Experience:
To qualify for the GS-14 position, you must have one year of specialized experience that is equivalent to at least the GS-13 grade level performing duties such as: providing expert technical guidance and consultation on the procurement function including providing policy interpretation; applying contracting laws, regulations, principles, and practices, such as the Federal Acquisition Regulations (FAR), to ensure compliance; developing procurement guidance, training materials, best practice guides, or templates; providing guidance and recommendations to program areas related to the content of acquisition plans, acquisition strategies, or the management of acquisition processes.
AND
Applicants must possess a FAC-C (Professional) certification or equivalent.
Time-in-grade: Current General Schedule (GS) federal employees, and those that have served in GS positions within the last 52 weeks, must have served 52 weeks at the next lower grade, or a combination of the next lower grade level and an equivalent band in the federal service. Provide a copy of your last or most recent SF-50, "Notification of Personnel Action" to indicate your current federal status. You must also submit additional SF-50(s) to clearly demonstrate one year time-in-grade as required in the announcement. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate that you possess one year time-in-grade. In this instance, you must provide an additional SF-50 that clearly demonstrates one year time-in-grade.
Documenting experience : In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.
Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited
Documenting experience : In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.
Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement.
This is a direct hire announcement. Traditional rating and ranking of applications, and veterans' preference does not apply to this vacancy. We will evaluate you against the basic qualifications. Qualified applicants will be referred for consideration in accordance with .
If you are referred for consideration, you may be further evaluated based on a subject matter review or interview. Failure to comply with any of the additional assessment requirements will result in removal from further consideration.
Required Documents
Submission of a resume alone
IS NOT
a complete application. You must provide a complete online
Application Package
which includes:
Resume:
Must clearly articulate how your skills and experiences align to the criteria defined in the qualifications section of this announcement and it must support your responses to the assessment questionnaire. For each position you must describe your duties, accomplishments, related skills, and responsibilities. Your resume must also include the month and year that you began and ended for each position held. Full-time employment will be assumed unless otherwise stated on your resume. Part-time employment will be prorated in crediting experience. Not providing this information may result in an ineligible rating. For resume writing guidance, please visit the or view their .
FAC-C (Professional) or equivalent certificate
Transcripts:
Unofficial transcripts are acceptable for initial application, and must show your name, the name of the educational institution, the degree awarded, and the conferred/awarded date. Self-prepared transcripts will not be accepted. Official transcripts are required prior to appointment.
Other Supporting Documents:
(Only Submit if applicable to you)
SF-50 "Notification of Personnel Action"
- if you are a current or former federal employee, please submit an SF-50 to clearly demonstrate one year time-in-grade as required in the announcement. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate that you possess one year time-in-grade. In this instance, you must provide an additional SF-50 that clearly demonstrates one year time-in-grade.
Veterans & Military Spouses:
You must submit a DD Form 214 (Certificate of Release or Discharge) that has the dates of service and discharge status.
Disabled Veterans:
In addition to the DD-214 form, you must submit an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying the service-connected disability rating.
Active Duty Members:
To claim status under the VOW (Veterans Opportunity to Work) to hire Heroes Act of 2011, you must submit written documentation from the armed forces that certifies you are expected to be discharged or released from active duty service under honorable conditions not later than 120 days after the date the certification is submitted with your application package. Certifications must include: expected separation or retirement date, date terminal leave will begin (if applicable), and expected character of discharge (honorable, general, etc.).
Parents of Deceased or Disabled Veterans:
To claim preference, you must submit a copy of the deceased or disabled veterans' DD-214 AND the SF-15, Application for 10-point Veterans Preference.
Widow or Widower:
To claim preference, you must submit a copy of the deceased or disabled veterans' DD-214 AND the SF-15, Application for 10-point Veterans Preference.
Spouse of a Living Veteran:
To claim preference, you must submit a copy of the veterans' DD-214 AND the SF-15, Application for 10-point Veterans Preference, and documentation of veteran's inability to work because of a service-connected disability.
*Please follow the instructions in the SF-15 on required documentation to be submitted.
ICTAP/CTAP documentation: you must submit the following documents
at the time of application :
(1) Proof of Eligibility (Reduction-in-Force separation notice, Notice of proposed removal for failure to relocate, notice of injury compensation termination, OR notice of disability annuity termination); (2) Your latest performance rating showing a rating of at least "fully successful" (level 3);
AND
(3) Your most recent Notification of Personnel Action, Standard Form 50 (SF-50), or equivalent personnel action, showing your tenure, position occupied, and duty station.
You are not required to submit official documents at this time; copies are sufficient.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
PDN-9d43977b-f491-4989-bc53-16a608d4e3dc