Texas Water Development Board
TWDB - 25-29 - Executive Assistant (Executive Assistant II)
Texas Water Development Board, Austin, Texas, us, 78716
Check you match the skill requirements for this role, as well as associated experience, then apply with your CV below.
TWDB Stephen F Austin Bldg (580TX-10000)
1700 Congress Ave
PO Box 13231
Austin, 78711
***Salary commensurate with experience and qualifications***
Position requires a minimum in-office presence of 3 days per week.
TEXAS WATER DEVELOPMENT BOARD’S MISSION
Leading the state’s efforts in ensuring a secure water future for Texas.
WORKING AT THE TWDB
See why our work makes an impact and why the TWDB is a great place to work!
The Texas Water Development Board (TWDB) endorses telecommuting and hybrid workplace plans, in addition to other flexible work alternatives. We offer competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work/life balance! For more information about these benefits and more visit: https://www.twdb.texas.gov/jobs/benefits.asp.
Please visit TWDB Career Page: https://www.twdb.texas.gov/jobs/ for more information.
MILITARY EMPLOYMENT PREFERENCE
Veterans, Reservists or Guardsmen with an MOS or additional duties that fall in the fields of 42A Human Resources Specialist, 0111 Administrative Specialist, 3F5X1 Administration or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply.
Additional Military Crosswalk information can be accessed at https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf
GENERAL JOB DESCRIPTION
Performs highly complex (senior-level) work. Provides professional assistance and/or technical program assistance work for the Office of Operations & Administration, including Human Resources, Information Technology and Support Services departments. May train others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Reports to the Deputy Executive Administrator (DEA) of the Operations and Administration Office.
Position requires a minimum in-office presence of 3 days per week.
ESSENTIAL JOB FUNCTIONS
Assists in office-level coordination and preparation of administrative assignments, programs and other matters.
Serves as primary backup for the Executive Assistant to the DEA.
Assists with office-wide technical and administrative functions as necessary, to include assisting with Support Services, Human Resources, and Information Technology.
Schedules meetings, records maintenance & procurement-related tasks, and assisting with hiring-related functions.
Writes or revises correspondence, documentation, presentations, briefing materials, newsletter content and reports for various initiatives, projects and programs.
Writes, revises and/or oversees the review and evaluation of administrative policies, practices, and standards.
Coordinates with administrative support staff in O&A and agency-wide as needed.
Provides guidance and interpretation on policies and procedures.
Maintains consistency with the agency’s style guidelines.
Coordinates and facilitates team meetings and activities.
Maintains and organizes team records, supplies and rosters.
Plans and coordinates special projects as assigned.
Provides rotating coverage and support for the agency’s main telephone line.
Tracks office-wide compliance with training and/or other actions required from O&A staff.
Prepares, coordinates and/or reviews expenditure requisitions, registrations, travel authorizations, travel vouchers, monthly timesheets, and other required forms.
Assists in office-wide or area-specific meeting preparation including prepares and posts notices or agendas, schedules meeting, reserves space and/or online tool, liaises with IT or Support Services.
Assists in training administrative staff.
Assists with processing of general human resources management actions documents and budget-tracking.
Regularly reviews, monitors and updates office website content to maintain accuracy and currency.
Files, photocopies, faxes, scans, and/or routes hard copy and electronic documents.
May serve as primary or backup liaison for the purpose of records, public information and/or other administrative capacities.
Researches and/or references available resources for guidance and clarification.
Maintains confidential and sensitive information.
Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency’s records retention procedures and schedule.
Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
May be required to operate a state or personal vehicle for business purposes.
Performs other duties as assigned.
MINIMUM QUALIFICATIONS
Graduation from an accredited four-year college or university with a bachelor's degree in Public or Business Administration, or a related field.
Seven years of progressive experience in office management and/or administrative support management.
Previous experience writing policies and procedures.
Relevant education and experience can be substituted for each other on a year-for-year basis.
PREFERRED QUALIFICATIONS
Previous experience in the field(s) of Human Resources, Information Technology or Facilities Support.
KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)
Knowledge of local, state, and federal laws and regulations relevant to the Operations and Administration Office.
Knowledge of the principles and practices of public administration.
Knowledge of complex office practices and procedures, including skills in organizing information and records.
Knowledge of the state legislative process.
Skills in using Microsoft products such as Word, Excel, PowerPoint, Teams Workspaces and Forms.
Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
Skills in conducting research.
Ability to promote and carry out agency core values in innovation, impact, pride in public service and accountability.
Ability to produce clear and concise written correspondence, providing all relevant information.
Ability to produce aesthetically pleasing and appropriately formatted work products.
Ability to function efficiently and harmoniously in a team setting, and to coordinate with other teams’ administrative assistants to ensure continuity and consistency.
Ability to utilize available resources effectively and efficiently.
Ability to timely and accurately complete a heavy workload focusing on project prioritization to meet deadlines.
Ability to handle multiple tasks giving special attention to priority items.
Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
Ability to make mature, objective decisions and identify areas of potential problems.
Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
Ability to perform assigned duties and improve work habits and/or output.
Ability to complete work assignments on time, neatly and with infrequent content and grammatical errors.
Ability to write and interpret policies, procedures, and regulations.
Ability to provide prompt, courteous and accurate assistance and clear and concise communication to internal and external stakeholders both verbally and in writing.
Ability to work and cooperate with others in a team environment.
Ability to manage multiple tasks.
Ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
Ability to operate a vehicle (state or personal) for state business and maintain a driver’s license and driving record that complies with state and agency requirements.
Ability to work shifts that may exceed 8 hours, including early mornings, nights, and weekends.
Ability to train others.
REMARKS
A copy of required academic transcripts and/or licensures must be submitted at the time of hire. Failure to provide required documentation will result in no further consideration for employment.
Important Notice: Otherwise qualified candidates who are ultimately considered for potential employment with the Texas Water Development Board may be the subject of a request for any criminal history record information maintained by the Texas Department of Public Safety (DPS). Evidence of a criminal conviction or other relevant information obtained from the DPS shall not automatically disqualify an individual from employment with the Texas Water Development Board.
APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS
Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.
EQUAL OPPORTUNITY
The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities.
SELECTIVE SERVICE
Males born on or after January 1, 1960, will be required to present proof of Selective Service registration on the first day of employment or proof of exemption from Selective Service registration requirement.
FINAL EMPLOYMENT OFFERS
All offers of employment are contingent upon the candidate having legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded.
FOREIGN CREDENTIALS
An evaluation of your coursework must be uploaded if you have obtained a degree(s) from a school outside of the United States; otherwise, you will not receive credit for degree progress and completion.
SPONSORSHIP
Candidates must be eligible to work in the United States without requiring sponsorship.
STATE OF TEXAS APPLICATION
Resumes will not be accepted in place of a completed State of Texas application unless indicated.
E-VERIFY
TWDB participates in E-Verify! Information from each new employee’s Form I-9 will be provided to the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) to confirm work authorization.
EMPLOYMENT AT-WILL
Employment with the Texas Water Development Board (TWDB) is on an at- will basis.
AMERICANS WITH DISABILITIES ACT
The TWDB is in compliance with the Americans with Disabilities Act and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits of employment, please contact the Human Resources Division for assistance at (512) 475-2142. Deaf and hard of hearing applicants may contact our office via Relay Texas at 1-800-735-2989 (TTY/TDD).
HEADQUARTER LOCATION AND CONTACT INFORMATION
Texas Water Development Board Stephen F. Austin Building 1700 North Congress Avenue Austin, Texas 78701 hr@twdb.texas.gov Phone: (512) 475-2142 PDN-9d7fe1ea-7917-4380-88a9-4521f4ce0a2d
***Salary commensurate with experience and qualifications***
Position requires a minimum in-office presence of 3 days per week.
TEXAS WATER DEVELOPMENT BOARD’S MISSION
Leading the state’s efforts in ensuring a secure water future for Texas.
WORKING AT THE TWDB
See why our work makes an impact and why the TWDB is a great place to work!
The Texas Water Development Board (TWDB) endorses telecommuting and hybrid workplace plans, in addition to other flexible work alternatives. We offer competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work/life balance! For more information about these benefits and more visit: https://www.twdb.texas.gov/jobs/benefits.asp.
Please visit TWDB Career Page: https://www.twdb.texas.gov/jobs/ for more information.
MILITARY EMPLOYMENT PREFERENCE
Veterans, Reservists or Guardsmen with an MOS or additional duties that fall in the fields of 42A Human Resources Specialist, 0111 Administrative Specialist, 3F5X1 Administration or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply.
Additional Military Crosswalk information can be accessed at https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf
GENERAL JOB DESCRIPTION
Performs highly complex (senior-level) work. Provides professional assistance and/or technical program assistance work for the Office of Operations & Administration, including Human Resources, Information Technology and Support Services departments. May train others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Reports to the Deputy Executive Administrator (DEA) of the Operations and Administration Office.
Position requires a minimum in-office presence of 3 days per week.
ESSENTIAL JOB FUNCTIONS
Assists in office-level coordination and preparation of administrative assignments, programs and other matters.
Serves as primary backup for the Executive Assistant to the DEA.
Assists with office-wide technical and administrative functions as necessary, to include assisting with Support Services, Human Resources, and Information Technology.
Schedules meetings, records maintenance & procurement-related tasks, and assisting with hiring-related functions.
Writes or revises correspondence, documentation, presentations, briefing materials, newsletter content and reports for various initiatives, projects and programs.
Writes, revises and/or oversees the review and evaluation of administrative policies, practices, and standards.
Coordinates with administrative support staff in O&A and agency-wide as needed.
Provides guidance and interpretation on policies and procedures.
Maintains consistency with the agency’s style guidelines.
Coordinates and facilitates team meetings and activities.
Maintains and organizes team records, supplies and rosters.
Plans and coordinates special projects as assigned.
Provides rotating coverage and support for the agency’s main telephone line.
Tracks office-wide compliance with training and/or other actions required from O&A staff.
Prepares, coordinates and/or reviews expenditure requisitions, registrations, travel authorizations, travel vouchers, monthly timesheets, and other required forms.
Assists in office-wide or area-specific meeting preparation including prepares and posts notices or agendas, schedules meeting, reserves space and/or online tool, liaises with IT or Support Services.
Assists in training administrative staff.
Assists with processing of general human resources management actions documents and budget-tracking.
Regularly reviews, monitors and updates office website content to maintain accuracy and currency.
Files, photocopies, faxes, scans, and/or routes hard copy and electronic documents.
May serve as primary or backup liaison for the purpose of records, public information and/or other administrative capacities.
Researches and/or references available resources for guidance and clarification.
Maintains confidential and sensitive information.
Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency’s records retention procedures and schedule.
Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
May be required to operate a state or personal vehicle for business purposes.
Performs other duties as assigned.
MINIMUM QUALIFICATIONS
Graduation from an accredited four-year college or university with a bachelor's degree in Public or Business Administration, or a related field.
Seven years of progressive experience in office management and/or administrative support management.
Previous experience writing policies and procedures.
Relevant education and experience can be substituted for each other on a year-for-year basis.
PREFERRED QUALIFICATIONS
Previous experience in the field(s) of Human Resources, Information Technology or Facilities Support.
KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)
Knowledge of local, state, and federal laws and regulations relevant to the Operations and Administration Office.
Knowledge of the principles and practices of public administration.
Knowledge of complex office practices and procedures, including skills in organizing information and records.
Knowledge of the state legislative process.
Skills in using Microsoft products such as Word, Excel, PowerPoint, Teams Workspaces and Forms.
Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
Skills in conducting research.
Ability to promote and carry out agency core values in innovation, impact, pride in public service and accountability.
Ability to produce clear and concise written correspondence, providing all relevant information.
Ability to produce aesthetically pleasing and appropriately formatted work products.
Ability to function efficiently and harmoniously in a team setting, and to coordinate with other teams’ administrative assistants to ensure continuity and consistency.
Ability to utilize available resources effectively and efficiently.
Ability to timely and accurately complete a heavy workload focusing on project prioritization to meet deadlines.
Ability to handle multiple tasks giving special attention to priority items.
Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
Ability to make mature, objective decisions and identify areas of potential problems.
Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
Ability to perform assigned duties and improve work habits and/or output.
Ability to complete work assignments on time, neatly and with infrequent content and grammatical errors.
Ability to write and interpret policies, procedures, and regulations.
Ability to provide prompt, courteous and accurate assistance and clear and concise communication to internal and external stakeholders both verbally and in writing.
Ability to work and cooperate with others in a team environment.
Ability to manage multiple tasks.
Ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
Ability to operate a vehicle (state or personal) for state business and maintain a driver’s license and driving record that complies with state and agency requirements.
Ability to work shifts that may exceed 8 hours, including early mornings, nights, and weekends.
Ability to train others.
REMARKS
A copy of required academic transcripts and/or licensures must be submitted at the time of hire. Failure to provide required documentation will result in no further consideration for employment.
Important Notice: Otherwise qualified candidates who are ultimately considered for potential employment with the Texas Water Development Board may be the subject of a request for any criminal history record information maintained by the Texas Department of Public Safety (DPS). Evidence of a criminal conviction or other relevant information obtained from the DPS shall not automatically disqualify an individual from employment with the Texas Water Development Board.
APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS
Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.
EQUAL OPPORTUNITY
The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities.
SELECTIVE SERVICE
Males born on or after January 1, 1960, will be required to present proof of Selective Service registration on the first day of employment or proof of exemption from Selective Service registration requirement.
FINAL EMPLOYMENT OFFERS
All offers of employment are contingent upon the candidate having legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded.
FOREIGN CREDENTIALS
An evaluation of your coursework must be uploaded if you have obtained a degree(s) from a school outside of the United States; otherwise, you will not receive credit for degree progress and completion.
SPONSORSHIP
Candidates must be eligible to work in the United States without requiring sponsorship.
STATE OF TEXAS APPLICATION
Resumes will not be accepted in place of a completed State of Texas application unless indicated.
E-VERIFY
TWDB participates in E-Verify! Information from each new employee’s Form I-9 will be provided to the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) to confirm work authorization.
EMPLOYMENT AT-WILL
Employment with the Texas Water Development Board (TWDB) is on an at- will basis.
AMERICANS WITH DISABILITIES ACT
The TWDB is in compliance with the Americans with Disabilities Act and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits of employment, please contact the Human Resources Division for assistance at (512) 475-2142. Deaf and hard of hearing applicants may contact our office via Relay Texas at 1-800-735-2989 (TTY/TDD).
HEADQUARTER LOCATION AND CONTACT INFORMATION
Texas Water Development Board Stephen F. Austin Building 1700 North Congress Avenue Austin, Texas 78701 hr@twdb.texas.gov Phone: (512) 475-2142 PDN-9d7fe1ea-7917-4380-88a9-4521f4ce0a2d