Hired by Matrix
Administrative Assistant
Hired by Matrix, Santa Monica, California, United States, 90403
Pay Rate: 70,000.00-80,000.00 $/Year
At-a-Glance: Are you ready to build your career by joining an innovative advisory services organization? If so, our client is hiring an Administrative Assistant.
Position Type: Direct Hire On-site
Required: Able to exercise discretion and confidentiality in handling sensitive information and interactions with high-level executives. Willing to take direction from the Lead Executive Assistant, but work autonomously as needed.
Preferred Qualifications: Excellent organizational skills and attention to detail. Maintain accountability and accept responsibility; proven follow-through skills. Able to multitask and prioritize effectively in a fast-paced setting. Dependable and able to perform well under pressure. Proactive and willing to step beyond the defined role to assist where needed.
Basic Qualifications: Minimum of 2 years of experience in an administrative role, ideally in a corporate office environment. Proficient in Word, Excel, Outlook and Teams, Workday and Concur. Available after hours and weekends to support the C-suite Executive Administrative team, as needed.
Responsibilities: Maintain and update the C-Suite Executive team calendar. Coordinate logistics for calls, meetings, and events. Coordinate with the Lead Executive Assistant to ensure C-Suite Executive receives daily/weekly schedule, requests and reminders list, and reminders before each call or meeting. Arrange travel for C-Suite Executive, including reserving hotels, ground transportation and dining reservations. Prepare trip itineraries and directions - Ensure necessary materials and supplies are organized. Answer phones and provide detailed messages to the C-Suite Executive. Maintain and update documents, contacts, electronic files, and various record-keeping spreadsheets, prepare expense reports. Assist with miscellaneous projects, requests, research, and tracking/reporting needs. Serve as the primary liaison and the main point of contact for the C-Suite Executive Administration team and C-Suite Executives’ guests, facilitating seamless coordination of daily activities. Oversee daily C-Suite Executive administration team operations, ensuring the C-Suite Executive office and meeting rooms are well organized, clean, and supplies are fully stocked. Organize internal lunches/catering for the Executive Administration team and maintain a resource binder with detailed lunch menu options. Manage and inventory office supplies for the Executive Administration team. Manage office equipment / IT needs for the Executive Administration team. Provide back up support to Executive Administrative team members - this will include occasional evenings, weekends and holidays.
Get in Touch: If you think you'd be a good match, submit your resume and reach out to Michael at (862) 799-8306 to learn more.
#LI-SG1 #HbM6349
At-a-Glance: Are you ready to build your career by joining an innovative advisory services organization? If so, our client is hiring an Administrative Assistant.
Position Type: Direct Hire On-site
Required: Able to exercise discretion and confidentiality in handling sensitive information and interactions with high-level executives. Willing to take direction from the Lead Executive Assistant, but work autonomously as needed.
Preferred Qualifications: Excellent organizational skills and attention to detail. Maintain accountability and accept responsibility; proven follow-through skills. Able to multitask and prioritize effectively in a fast-paced setting. Dependable and able to perform well under pressure. Proactive and willing to step beyond the defined role to assist where needed.
Basic Qualifications: Minimum of 2 years of experience in an administrative role, ideally in a corporate office environment. Proficient in Word, Excel, Outlook and Teams, Workday and Concur. Available after hours and weekends to support the C-suite Executive Administrative team, as needed.
Responsibilities: Maintain and update the C-Suite Executive team calendar. Coordinate logistics for calls, meetings, and events. Coordinate with the Lead Executive Assistant to ensure C-Suite Executive receives daily/weekly schedule, requests and reminders list, and reminders before each call or meeting. Arrange travel for C-Suite Executive, including reserving hotels, ground transportation and dining reservations. Prepare trip itineraries and directions - Ensure necessary materials and supplies are organized. Answer phones and provide detailed messages to the C-Suite Executive. Maintain and update documents, contacts, electronic files, and various record-keeping spreadsheets, prepare expense reports. Assist with miscellaneous projects, requests, research, and tracking/reporting needs. Serve as the primary liaison and the main point of contact for the C-Suite Executive Administration team and C-Suite Executives’ guests, facilitating seamless coordination of daily activities. Oversee daily C-Suite Executive administration team operations, ensuring the C-Suite Executive office and meeting rooms are well organized, clean, and supplies are fully stocked. Organize internal lunches/catering for the Executive Administration team and maintain a resource binder with detailed lunch menu options. Manage and inventory office supplies for the Executive Administration team. Manage office equipment / IT needs for the Executive Administration team. Provide back up support to Executive Administrative team members - this will include occasional evenings, weekends and holidays.
Get in Touch: If you think you'd be a good match, submit your resume and reach out to Michael at (862) 799-8306 to learn more.
#LI-SG1 #HbM6349