Administrative Assistant Job at Addison Group in Oklahoma City

Job Title: Administrative Assistant - Buying Resources Team

Location: Oklahoma City, Oklahoma

Industry: Retail / Administrative

Pay: $19.50-$21.00/hour

About Our Client:

Our client is a prominent company in the retail industry, known for its supportive work environment and a commitment to employee development. They provide an inclusive and collaborative culture, offering excellent benefits and opportunities for growth.

Job Description:

We are hiring an Administrative Assistant to support the Retail Buying Team. This role involves a variety of administrative tasks, including managing office supplies, coordinating meetings, and assisting with special projects. The ideal candidate will be highly organized, detail-oriented, and able to manage multiple responsibilities in a fast-paced environment.

Key Responsibilities:

• Provide daily administrative support to the Buying Resources Team.
• Order and maintain office supplies to ensure smooth operations.
• Assist with special projects and other tasks as needed by the department.
• Coordinate and schedule team meetings, send reminders, and arrange catering when necessary.
• Manage the department’s Help Desk, responding to inquiries and requests.
• Collaborate with other departments to ensure seamless communication.
• Prepare and distribute executive-level reports.
• Handle and process documentation accurately and efficiently.
• Manage a multi-line phone system, directing calls and inquiries appropriately.
• Assist with weekly payroll processing for the team.
• Book domestic and international travel arrangements for team members.
• Support employees with passport and visa arrangements for international travel.
• Complete additional administrative tasks as assigned by management.

Qualifications:

• Proven experience in administrative, office support, or related roles.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite, especially Excel and Word.
• Ability to handle multiple tasks and work independently.
• Experience with payroll processing is a plus.
• Ability to manage a multi-line phone system efficiently.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.