Administrative Assistant Job at Infojini in Springfield

The Temporary Administrative Assistant will report directly to the EEC Worcester Office Manager. They will serve as the primary coverage or back up coverage for the Office Manager in the office. On days that the Office Manager is in the office, the Temporary Administrative Assistant will serve as the primary front desk coverage. The Office Manager will cover breaks for the Temporary Administrative Assistant.

Detailed Statement of Duties and Responsibilities:

Performs receptionist responsibilities including:

Greets callers warmly and ascertain reason for calling

Answers inquiries and provides routine information including necessary information for referrals to other internal and external units

Greets visitors at the regional office and ensures appropriate personnel are notified

Performs general clerical functions to support the regional office including:

Handling all incoming and outgoing mail and distributing incoming mail to appropriate personnel

Maintaining familiarity with office equipment and points of contact for additional support

Maintaining appropriate stock of office supplies

Coordinating the use of meeting space for trainings and meetings

Other duties as assigned

Preferred Qualifications:

Excellent customer support and service skills

Ability to follow written and oral instructions.

Ability to exercise discretion in handling confidential information and to exercise sound judgment.