Administrative Assistant Job at U W-MADISON DIV. CONTINUING STUDIES in Madison

JOB REQUIREMENTS: Job Summary: The Office of Multicultural Affairs for Health Professions Learners (OMA-HPL) at the School of Medicine and Public Health is seeking an Administrative Assistant to provide general administrative support to department staff, assist in coordinating day-to-day office operations, and to manage the schedule and administrative tasks of the Assistant Dean of OMA-HPL. This position will be located in the office\'s reception area. The OMA-HPL was established to provide academic opportunities for students historically underrepresented and marginalized in the health professions and to create inclusive learning environments that foster academic success for all students. OMA-HPL promotes diversity and inclusion efforts to create a welcoming environment for our learners while also leading the SMPH\'s outreach initiatives to increase the number of underrepresented students in medicine. It provides guidance for educational partnerships, summer research opportunities, and initiatives targeted toward expanding diverse representation in health professions. Responsibilities: Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision 30% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations 10% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities 20% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums 20% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision 20% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Tasks: Independently initiate and respond to correspondence with... For full info follow application link. The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ ***** APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/B93B8A923E6F46BD