Administrative Assistant Job at Aston Carter in Leola

The Administrative Assistant is responsible for managing accounts receivable and invoicing tasks, processing customer invoices, and providing general administrative support. This role offers an opportunity to cross-train in other financial and administrative functions. Key Responsibilities: Manage all office functions including accounts receivable and invoicing. Daily processing and billing of customer invoices related to daily product built. Prepare transportation package paperwork for dealers and drivers. Receive and process customer payments and generate daily cash receipts report. Scan and file unit history files, ensuring all paperwork is present for archives (both digital and physical). Track and send financing-related paperwork based on terms and dealer preferences. Perform relevant general ledger journal entries and reconciliations. Conduct administrative tasks such as answering phones, filing, reception, processing mail, and ordering office supplies. Cross-train and serve as a backup in other positions such as accounts payable, invoicing, costing, payroll, or human resource functions after successful training. Skills and Qualifications: Effective communication with all personnel and management within an organization. Excellent organizational skills. Ability to multi-task with distractions in an active office work environment. High degree of confidentiality. Strong working knowledge of accounting procedures and Microsoft Office applications. Excel experience with basic formula construction preferred. Thorough understanding of bookkeeping practices and procedures. Prior ERP system experience preferred (Sage 100 a plus). Minimum associate degree in accounting, finance, business, or related discipline. No prior work experience necessary but preferred. In lieu of a college degree, 1-3 years related work experience in a similar accounting role. Work Environment: Office environment with standard business hours. Business casual dress code. Collaborative team setting. Pay and Benefits The pay range for this position is $18.00 - $20.00/hr. • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Leola,PA. Application Deadline This position will be accepting applications until Nov 29, 2024. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.