CBIZ is hiring: Administrative Assistant in Boca Raton

Status Category:
Full-Time

Exempt/Non-Exempt:
Non-Exempt

Scheduled Hours Per Week:
40

Job Code:
AD133

With over 120 offices and nearly 7,000 associates throughout the U.S. CBIZ (NYSE: CBZ) delivers top-level financial and employee business services to organizations of all sizes, as well as individual clients, by providing national-caliber expertise combined with highly personalized service delivered at the local level.

• CBIZ is honored to be the recipient of several national recognitions for 2023:
• Best and Brightest Companies to Work for in the Nation
• Top Workplaces USA
• Top Workplaces - Financial Services Industry
• Best and Brightest Companies in Wellness
• Great Place to Work Certification

Together, CBIZ and CBIZ CPAs are ranked as one of the top providers of accounting services in the United States. CBIZ CPAs is an independent CPA firm that provides audit, review and attest services, while CBIZ provides business consulting, tax and financial services. In certain jurisdictions, CBIZ CPAs operates under its previous name, Mayer Hoffman McCann P.C.

Job Purpose / Objective
* Provide administrative and analytical support by handling information requests, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
* This position will also involve various project work, including producing reports and managing tax returns.

Essential Functions and Primary Duties
* Cover the front desk, including answering phones and greeting clients.
* Scan and organize documents as required.
* Restock kitchen supplies and maintain a tidy workspace.
* Perform administrative tasks for the cost segregation department, including processing reports and managing pending reports.
* Produce reports using Microsoft Excel and Word for various departments.
* Prepare finished tax returns and send them to clients based on the selected delivery method (electronic or paper delivery).
* Prepare documents such as reports, letters, responses to correspondence, spreadsheets, and presentations.
* Read and analyze incoming mail to distribute to the appropriate personnel.
* Perform project work as assigned.
* Greet visitors and assess access to specific individuals.
* Handle general office duties, such as sending certified mail and occasional post office runs.
* Additional responsibilities as assigned.

Minimum Qualifications

• High school diploma or GED required; Bachelor's degree preferred
• 2 years experience in office environment and preferably performing as an administrative assistant
• Must have knowledge of administrative procedures
• Proficient use of applicable technology
• Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally
• Ability to work with minimal supervision while fulfilling all obligations
• Strong customer service skills

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CBIZ.Jobs Category: Administrative

REASONABLE ACCOMMODATION

If you are a qualified individual with a disability you may request reasonable accommodation if you are unable or limited in your ability to use or access this site as a result of your disability. You can request a reasonable accommodation by calling 844-558-1414 (toll free) or send an email to accom@cbiz.com.

EQUAL OPPORTUNITY EMPLOYER

CBIZ is an affirmative action-equal opportunity employer and reviews applications for employment without regard to the applicant's race, color, religion, national origin, ancestry, age, gender, gender identity, marital status, military status, veteran status, sexual orientation, disability, or medical condition or any other reason prohibited by law. If you would like more information about your EEO rights as an applicant under the law, please visit these following pages EEO is the Law and EEO is the Law Supplement.

PAY TRANSPARENCY PROTECTION NOTIFICATION

Notice to Third-Party Agencies

CBIZ does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of CBIZ. CBIZ will have the right to hire that applicant at its discretion and without any fee owed to submitting staffing/employment agency, person or entity.