Administrative Assistant Job at Domaine Real Estate in Portland

Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone who consistently goes above and beyond to do a great job and deliver great customer service? Ready to join the exciting world of real estate? Administrative Assistant needed for the DOMAINE Real Estate Team in the Portland area. With the help of this individual, the agents are hoping to focus more on selling Real Estate and much less on the back-end/daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond - just like other members of this team. The ideal candidate will possess a background in Real Estate; however, this is not a requirement. Once hired, the candidate must be willing to obtain a real estate license. The agent will reimburse licensing costs. The candidate should have a proven track record of creating and implementing systems and procedures in an office atmosphere. This person will have a strong sense of urgency and must enjoy "to-do lists". The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team. Compensation: • Salary Range: $50,000-$60,000 based on experience • Paid Time Off (PTO) • Growth potential Responsibilities: • Assisting and supporting the owner in all business and personal areas needing assistance. • Maintaining database management system(s). • Screening and directing phone calls; distributing correspondence. • Handling requests and queries appropriately. • Scheduling meetings and appointments. • Producing reports, presentations, and briefs. • Assisting and supporting multiple Agents with whatever they need. • Assisting clients and helping them to have an extraordinary experience. • Managing day-to-day office operations. • Tracking expenses accurately and creating effective budgets. • Lead Management Assistance. • Marketing of Listings, Business, and Team through social media and other avenues. • Facilitating the closing process, ensuring all documents are complete and deadlines are met. • Coordinating inspections, appraisals, and mortgage processes. • Communicating with clients, agents, title companies, and lenders. • Managing transaction timelines and ensuring smooth closings. • Maintaining transaction files and records with meticulous attention to detail. Qualifications: • Outstanding organization. • Strong attention to detail. • Tech savvy; up-to-date with the latest office gadgets and applications and able to navigate new systems quickly. • Able to multitask and prioritize daily workload - can work on multiple projects at once. • Able to work independently to support a team and appropriately manage time. • Excellent verbal and written communication skills. • Strong problem-solving abilities. • Discretion and confidentiality. • Customer service focus. • College degree and social media experience preferred. • Real estate license preferred, or candidate will need to be willing to obtain a real estate license upon hiring (Agent will reimburse). • Comfortable handling strong personalities. • Must be thorough and Love to-do lists. • This person must have a Can and Will Do attitude. This person will do anything and everything they need to in order to free their agents up to sell. Compensation: $50,000 - $60,000 yearly

• Assisting and supporting the owner in all business and personal areas needing assistance. • Maintaining database management system(s). • Screening and directing phone calls; distributing correspondence. • Handling requests and queries appropriately. • Scheduling meetings and appointments. • Producing reports, presentations, and briefs. • Assisting and supporting multiple Agents with whatever they need. • Assisting clients and helping them to have an extraordinary experience. • Managing day-to-day office operations. • Tracking expenses accurately and creating effective budgets. • Lead Management Assistance. • Marketing of Listings, Business, and Team through social media and other avenues. • Facilitating the closing process, ensuring all documents are complete and deadlines are met. • Coordinating inspections, appraisals, and mortgage processes. • Communicating with clients, agents, title companies, and lenders. • Managing transaction timelines and ensuring smooth closings. • Maintaining transaction files and records with meticulous attention to detail.

Compensation:
$50,000-$60,000 per year