Administrative Assistant Job at US Water Services Corporation in Ocala

U.S. Water Services Corporation is a well-established and diverse water and wastewater utility organization specializing in utility maintenance, operations, engineering and construction services. U.S. Water is a fast paced and rapidly expanding company headquartered in New Port Richey, Florida with a staff of over 700 employees in eighteen states.

Position Summary:

Coordinates and maintains records for staff, phones, company credit cards, timekeeping and office keys, etc. Creates and modifies various documents using Microsoft Office, makes travel and meeting arrangements, prepares reports and maintains appropriate filing systems. Uses excellent oral and written communication skills and organizes work using tools, like MS Excel and other office equipment.

Duties and Responsibilities:

• Provides general administrative and clerical support including mailing, scanning, faxing and copying,
• Maintains electronic and hard copy filing system,
• Opens, sorts and distributes incoming correspondence,
• Performs data entry and scans documents,
• Manages calendar for Manager/office,
• Assist in resolving any administrative problems,
• Orders office supplies and maintains supply cabinet,
• May answer calls from customers regarding their inquiries,
• Prepares and modifies documents including correspondence, reports, drafts, memos and emails,
• Schedules and coordinates meetings, appointments and travel arrangements,
• Maintains office supplies for department/region,
• Answering and directing phone calls,
• Organizing and scheduling appointments,
• Planning meetings and taking detailed minutes,
• Performs other duties as assigned.

Qualifications:

• 2+ years of administrative support experience,
• Proficiency in MS Word, MS Excel and MS Outlook,
• Knowledge of operating standard office equipment,
• Excellent communication skills written and verbal,
• Ability to prioritize projects and strong problem solving skills,
• Good research skills and attention to detail.

Compensation and Benefits: Pay is commensurate with experience and market-reflective. US Water/USW Utility Group offers a comprehensive benefits package including medical, dental, vision, life insurance, short/long-term disability, paid time off, holiday pay and 401(k) with company match.

US Water/USW Utility Group offers competitive wages and benefits and is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, national origin, age, veteran status, disability, or any other protected class.