The University of Oklahoma is hiring: *Administrative Assistant in Oklahoma City

The Center for Geroscience and Healthy Brain Aging is looking for a creative and energetic individual to join our administrative team!  This position performs support-oriented job duties to the Director of the Oklahoma Nathan Shock Center (NSC).  The NSC is a large federally funded program that provides resources and services to the research community.  Duties are complex and of an advanced nature, to include but not limited to maintaining files, scheduling appointments, managing inventory, typing, preparing reports and correspondence, distributing information, conducting research and computation, managing office procedures, and coordinating activities.

Duties:

• Maintains office files that may be of a confidential nature such as personnel information.
• May complete research, gather/organize data and assist with creation and implementation of departmental policies.
• Plans, coordinates, and expedites special activities or projects that require specialized training or creative thought. 
• Makes travel arrangements for Geroscience faculty, staff and guests.
• Assesses office procedures and makes necessary changes in order to improve office functioning.  
• Distributes various forms of information to office personnel such as mail or newsletters.
• Answers questions, provide information and handles complaints for internal and external personnel.
• Responsible for typing and proofreading letters.
• Reviews and responds to routine correspondence for the office personnel and sometimes in the name of the supervisor. 
• Drafts replies to such correspondence with minimal instruction.
• Receives incoming calls for office personnel and refers to appropriate personnel. Records messages or responds to caller with routine information.
• Serves as a contact person for employees or the outside public. 
• Monitors and orders supplies for the office and completes requisitions.
• Schedules various appointments for office personnel and ensures administrative details are completed. 
• Communicates professionally and timely with all internal and external personnel and campus departments.
• Performs related duties as assigned to successfully fulfill the function of the position.