Virtual is hiring: Receptionist/Administrative Assistant in Irvine

Vaco is partnering with our client, a dynamic real estate investment firm located in Irvine, CA, in their search for a dedicated Receptionist/ Administrative Assistant. 

Primary Responsibilities:

• Serve as the first point of contact for employees, guests, and service providers, ensuring a professional and welcoming environment.
• Manage a busy reception desk, collaborating with other receptionists to handle incoming visitors and calls.
• Coordinate meeting room schedules, prepare rooms before and after meetings, and maintain neat and organized spaces.
• Assist in organizing company meetings, scheduling appointments, and managing calendars for various departments.
• Provide administrative support, including scanning, filing, photocopying, and ordering office supplies.
• Assist with event planning and office upkeep, including managing office supply stock and coordinating maintenance requests.
• Handle travel arrangements and prepare itineraries for staff as needed.
• Receive and distribute mail, packages, and couriers, ensuring smooth internal communications.
• Ensure security protocols are followed by monitoring visitor logs and issuing badges.

Requirements:

• Minimum of an Associate’s degree; Bachelor’s degree preferred.
• At least 1 year of professional office or receptionist experience.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word); experience with Concur is a plus.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Professional appearance and demeanor, with strong interpersonal skills.
• Reliable transportation and the ability to lift up to 30 lbs.