Executive Administrative Assistant Job at Cour Consultants in Buffalo

Position Overview

As the Executive Administrative Assistant to the President & Chief Executive Officer of a startup MedTech company, your responsibilities will include:

• Business Liaison: Act as a point of contact and liaison between the President and internal/external stakeholders
• Data & Information Management: Organize and maintain confidential data and information with the utmost integrity
• Event Management: Coordinate high-profile events, client meetings, regional, national sales meetings, ensuring smooth execution and flawless hospitality for attendees
• Calendar Management: Effectively manage the CEO's busy schedule and coordinate meetings, conferences, and travel arrangements
• Communications: Oversee emails, calls, and other correspondence, and draft professional and polished documents on behalf of the President & CCO
• Project Coordination: Assist in planning, executing, and monitoring key projects. Collaborate with cross-functional teams to ensure project success
• Research & Analysis: Conduct market research, gather relevant data, and provide insightful reports and recommendations to support the CCO's decision-making process
• Executive Support: Oversee personal tasks and responsibilities for the CCO, including managing personal appointments with discretion and confidentiality

Managing President & CCO's Schedule & Calendar

• Coordinating Meetings
• Handling Communication on Behalf of The President & CCO
• Organizing Travel Arrangements & Itineraries
• Conducting Research & Preparing Reports
• Assisting With Presentation Preparation
• Maintaining Confidentiality & Discretion

Managing Office Operations & Administrative Tasks

• Liaising With Internal & External Stakeholders
• Communicate with Sales Team, Executives, Customers on behalf of President & CCO
• Monitoring & Responding to Emails
• Handling Expense Reports & Budgeting
• Sales Reports through Excel
• Strong knowledge of Microsoft Suite, Analytic Presentation skills
• Creating Power Point Presentations on behalf of the CCO
• Employee Benefits
• Written Communication
• Benefits Administration
• Professional Writing
• Executive Management
• Onboarding
• Human Resources Information Systems (HRIS)Human Resources Information Systems (HRIS)
• Executive Support
• Human Resources (HR)

RequirementsTo be successful in this role, you should possess:

• Proven experience of 5 years minimum as an executive assistant or similar role, supporting C-level executives
• Attention to Detail
• Adaptable
• Exceptional written and verbal communication skills

• Proficiency in Microsoft Office Suite and other relevant tools/software
• An adaptable and flexible approach to thrive in a rapidly changing environment
• An initiative-taking and solution-oriented mindset, anticipating needs and taking initiative
• Elevated level of integrity and the ability to maintain confidentiality with sensitive information
• Impeccable organizational and time management skills with the ability to multitask effectively under pressure in a fast-paced environment