Accounting Tech, Accounts Payable Job at Cook Inlet Tribal Council in Anchorage

COOK INLET TRIBAL COUNCIL

JOB DESCRIPTION

Job Title: Accounting Technician I/II/III, Accounts Payable, ACCT

Department: Accounting

Reports To: Accounts Payable Supervisor

Supervises: None

FLSA Status: Non-Exempt

Pay Grade: N3 (I), N4 (II), N5 (III)

Job Type: Regular, Full-Time

AKBCU: No ICPA: No

General Functions:

The Accounting Technician performs a vital role within the Accounting Department of Cook Inlet Tribal Council (CITC). This position is responsible for a variety of duties, including but not limited to the following: compute, classify, record and verify financial data; provide and process financial support, transactions and reports; and, compile and maintain accounts payable and accounts receivable records.

Duties and Responsibilities:

Accounting Technician I

• Process a variety of financial documents within a computerized accounting system, such as financial transactions, invoices, checks, account statements, authorizations, journal vouchers, and purchase orders.
• Compile and sort invoices and checks, reviewing for appropriate documentation and approval.
• Assist in the annual preparation of 1099's and maintains W-9 files.
• Verify and post details of business transactions to the General Ledger.
• Contact vendors to assist in collection for outstanding invoices.
• Compose grammatically correct letters, memoranda, and other reports as requested.
• Distribute checks for signature and /or delivery.
• Maintain a positive working relationship with vendors/customers/clients.
• Maintain a positive working relationship with CITC staff.
• Participate in scheduled internal/external meetings/trainings as requested.
• Maintain confidentiality according to regulations, policies, and procedures.
• Perform all related tasks as assigned.

Accounting Technician II

• Perform duties and responsibilities of Accounting Technician I
• Process monthly invoices for CITC and subsidiaries.
• Post monthly invoices for CITC and affiliates
• Review and post employee trip reports, vendor and utility reconciliations, and follow up with outstanding transactions.
• Prepare monthly reconciliation of accounts payable sub-ledger to general ledger balance.
• Researches and solves payment discrepancies.

Accounting Technician III

• Perform duties and responsibilities of Accounting Technician II
• Prepare monthly payables aging report that reconciles to the general ledger.
• Review and post employee credit card reconciliations and follow up with outstanding transactions.
• Prepare account analysis as needed/requested.
• Perform other tasks as needed and/or assigned.

Job Specifications:

• Excellent written and oral communication skills.
• Demonstrated ability to read and interpret documents such as: safety rules, operating and maintenance instructions and procedure manuals.
• Demonstrated ability to write routine reports and correspondence.
• Demonstrated ability to communicate effectively with vendors and staff.
• Excellent organizational skills and attention to detail.
• Thorough knowledge of accounting principles and procedures coupled with strong accounts payable skills.
• Demonstrated ability to work independently while maintaining efficiency and accuracy.
• Strong mathematical skills including addition, subtraction, multiplication, division, fractions, decimals, rates, ratios, percentages, and graphs.
• Demonstrated ability to understand and carry out instructions furnished in written, oral, and/or diagram form.
• Works well in a fast-paced and heavy workload environment.
• Ability to enter data using 10 keys by touch.

Minimum Core Competencies: CITC Values, Respectful Leadership, Professionalism, Emotional Intelligence, Problem Solving/Critical Thinking, Communication Skills.

Minimum qualifications:

• (I) High school diploma or GED.
• (II) Three (3) years data entry experience, including 10 keys by touch.
• (III) Two (2) years accounts payable experience.
• Continued employment is contingent upon a satisfactory report from a state and federal fingerprint criminal background check.

Preferred qualifications:

• Associate's degree in business administration or finance with an emphasis in accounting.
• Two (2) years of related professional experience.
• General ledger reconciliation experience.
• Microsoft GP Experience.
• Microsoft Excel experience.

Physical Requirements:

• Primarily works in an office setting, with extended periods of time at a desk and on a computer.

Disclaimer:

The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and working conditions required of employees assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract.