Missouri University of Science and Technology is hiring: EXECUTIVE ASSISTANT in

Apply for Job Job ID 53958
Location Rolla
Full/Part Time Full-Time
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Hiring Department

Office of the Vice Chancellor for Student Success

Job Description

The Executive Assistant for the Office of the Vice Chancellor for Student Success provides professional, high-level direct support to the Vice Chancellor and Assistant Vice Chancellors, as well as a broad variety of administrative duties for the office. In performing duties, the Executive Assistant will work independently and collaboratively as appropriate and exercise initiative, judgement, discretion, and confidentiality.

About the Division

The Division of Student Success consists of 14 areas including: athletics and recreation, academic support services, academic advising, Kummer student design center, retention initiatives, study abroad, student health services, student well-being, accessibility and testing, community standards, residential life, student involvement, career opportunities and employer relations, family and friends. Therefore, the incumbent should have a wide range of knowledge including experience within athletics, academic success, and student engagement and well-being.

Key Responsibilities:

• Provide a range of highly complex support to Vice Chancellor and Assistant Vice Chancellors
• Effectively manage calendars and agendas
• Assist with workday preparation by anticipating information needs such as support documents, materials, itineraries, and information
• Coordinate logistics and provide administrative support for a variety of events, projects, committees, and meetings
• Compose and send correspondence, reply to emails and other inquiries on behalf of the office, some of which involve highly confidential and/or sensitive matters, and serve as a resource person to others within the Division of Student Success
• Supervise professional and student office staff by providing a positive first impression and back-up as needed. With the support of this team, manage incoming calls and visitors, supplies, requisitions, and requests for repairs
• Coordinate office coverage
• Coordinate travel and accommodations as needed; prepare travel and expense reports for prompt reimbursements
• Pay bills, subscriptions, memberships, invoices, etc.
• Maintain website, office telephones, and oversee division email inboxes
• Develop and proofread reports, proposals, presentations, and other materials, exhibiting attention to detail
• Primary point of contact for employers and alumni through the Career Development Council; Schedule bi-annual meetings, manage communications, and track membership and business processes; Provide ongoing communications to keep members informed of the campus activities
• Special projects/other duties as assigned

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

• Excellent written and verbal communication skills
• Strong organizational and interpersonal skills and the ability to manage multiple projects simultaneously while exhibiting attention to detail
• Experience in managing events, travel arrangements, multiple calendars, and preparing meeting agendas is required
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook Calendar) and PeopleSoft
• Experience completing basic website updates
• Experience working in higher education is preferred

Anticipated Hiring Range

The anticipated hiring range for this position has been established as $20.00-$26.34 hourly.

Salary is determined by a variety of factors, including but not limited to, the individual's particular combination of education, skills, and experience, as well as organizational requirements.

Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.

Grade: GGS 8
University Title: EXECUTIVE ASSISTANT
To review the University of Missouri's Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Application Deadline

Applications will be accepted until this position is filled.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call Human Resources at 573-341-4241.

To request ADA accommodations, please call the Office of Equity & Title IX at 573-341-7734.