Executive Assistant & Admin. Coordinator / Executive Staff Assistant Job at

Working/Functional Title Executive Assistant & Admin. Coordinator Position Summary Are you looking for an opportunity to make a real impact in employees' day-to-day lives? Then MSU Human Resources is the place for you. Join our team as the next Executive Assistant and Administrative Coordinator for the Vice President and Chief Human Resources Officer! This position will serve as a critical resource for the Vice President and MSU Human Resources as the primary point of contact for internal and external constituents on matters pertaining to the Office of the Vice President. You will be developed into a go-to resource for the division and will have opportunities to build your network across the entire campus. At MSU Human Resources, we have a firm commitment to serving the university with thoughtfulness and professionalism. The person in this position will support diversity, equity, inclusion, and belonging in every aspect and responsibility associated with the job. What you'll be doing includes, but is not limited to: Managing an extremely active calendar of appointments; planning, coordinating, and ensuring the Vice President's schedule is followed and respected. Working closely with the Vice President to keep them well-informed of upcoming commitments and responsibilities, following up as needed. Serving as a "gatekeeper" and "gateway" for the Vice President, balancing priorities and creating win-win situations for effective time management. Drafting, proofreading, and finalizing emails, memos, reports, and other documents, including correspondence of a highly confidential and sensitive nature. Ensuring that the Vice President's bio is kept updated. Identifying and implementing process improvements to enhance the operational efficiency of the Vice President's office, leveraging technology and innovative solutions. Arranging complex and detailed travel plans, itineraries, accommodations, agendas, and expense reports for the Vice President, other HR executives, and staff. Coordinating hiring, onboarding, and other HR duties (e.g. salary changes, performance management) for the Vice President and other HR executives and managers. Overseeing departmental parking, badge access, key distribution, and space allocation requests. Managing the reconciliation transactions of electronic documents in the Kuali Financial System (KFS). You will thrive in this role if you have: Proficiency in current office software such as Microsoft Office for word processing, spreadsheets, presentations, virtual meetings, calendaring and scheduling, fiscal management, reporting, and records management, and social media Demonstrated proficiency in written communication Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Very strong interpersonal skills and the ability to build relationships with peers and stakeholders; displays emotional maturity Demonstrated proactive approaches to problem-solving with strong decision-making capability Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment Forward looking thinker, who actively seeks opportunities and proposes solutions Commitment to the organization's mission and values, with a passion for making a difference in higher education Minimum Requirements Knowledge n