Executive Administrative Assistant - Remote Job at Recruit Monitor in Phoenix

About the job Executive Administrative Assistant - Remote

You dream of a great career with a great company where you can make an impact and help people. We dream of giving you the opportunity to do just this. And with the incredible growth of our business, its a dream that definitely can come true. Already one of the worlds leading Healthcare companiesis restlessly pursuing new ways to operate our service centers, improve our service levels and help people lead healthier lives. We live for the opportunity to make a difference and right now, we are living it up.

This opportunity is with one of our most exciting business areas: Agrowing part of our family of companies that makea Fortune 5 leader.

This position is full - time. Employees are required to work our normal business hours of 8:00 AM - 5:00 PM CST Monday- Friday. It may be necessary, given the business need, to work occasional overtime.

We offer 1 month of training. Training will be conducted virtually from your home.

Primary Responsibilities:

• Create/maintain calendars/coordinate meetings avoiding scheduling conflicts
• Create/prepare meeting materials (e.g., PowerPoint deck; agendas) and ensure distribution to appropriate individuals in a timely manner
• Schedule, coordinate, and/or set up resources and technology (e.g., conference rooms; food; WebEx; Telepresence) needed for meetings/events (e.g., training)
• Make travel arrangements (e.g., airline; hotel; ground transportation; office space assignment) for meeting attendees (e.g., external customers; executives)
• Host, coordinate, and/or facilitate meetings/external events as needed (e.g., introduce speakers; manage PowerPoint deck; ensure time schedules are adhered to; assist with technology; take notes)
• Ensure meeting participants (e.g., external customers; executives) have appropriate access to facilities and systems (e.g., issue security badges; request building access; internet access)
• Plan and organize logistics of onsite and/or offsite events, using internal resources as needed
• Serve as department business segment liaison (BSL), with responsibilities for department procurement, employee onboarding, systems access and ad hoc software / hardware requests
• Support special projects as necessary
• Other duties as assigned

Youll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• High School Diploma / GED (or higher)
• 3+ years of professional administrative support experience
• Intermediate knowledge of Microsoft Office:
  • Microsoft Word (ability to create and edit documents)
  • Microsoft Excel (ability to create, edit, and sort spreadsheets)
  • Microsoft PowerPoint (ability to create and edit slides)
  • Microsoft Outlook
• Experience overseeing budgets and expenses
• Direct experience scheduling and coordinating large matrix meetings
• Ability to work any 8-hour shift between the hours of 9:00 AM - 5:00 PM CST

Preferred Qualifications:

• Background as a Business Segment Liaison or similar type experience onboarding employees
• Reside within a commutable distance of Eden Prairie, MN

Telecommuting Requirements:

• Required to have a dedicated work area established that is separated from other living areas and provides information privacy
• Ability to keep all company sensitive documents secure (if applicable)
• Must live in a location that can receive an approved high-speed internet connection or leverage an existing high-speed internet service

Soft Skills:

• Demonstrated ability to maintain professionalism and a positive service attitude
• Demonstrated ability to be proactive working in a fast-paced cross-functional environment
• Demonstrated attention to detail and excellent organizational skills
• Ability to multi-task in a fast moving and deadline driven environment