Gentex
Gentex is hiring: Administrative Coordinator in Manchester
Gentex, Manchester, NH, United States
GENTEX AT A GLANCE:
At Gentex Corporation, we've created an environment where great ideas and great people can thrive. Leveraging a history that spans over 125 years, Gentex is a global leader in personal protection and situational awareness solutions for defense forces, emergency responders, and industrial personnel operating in high performance environments. Join our multinational team of exceptional and dedicated employees around the world and work on challenging and rewarding projects, grow your skills, and advance your career all while making a positive difference in the lives of our customers. Together, you and Gentex can build a career that's uniquely yours.
MINIMUM QUALIFICATIONS:
• H.S. Diploma or equivalent
• 3+ years of related experience
PREFERRED QUALIFICATIONS:
• Associate or bachelor's degree preferred
ABOUT THE JOB!
The Administrative Coordinator provides comprehensive administrative and office support for multiple departments. This role involves handling telephone calls, directing visitors, ordering supplies, and preparing supply requisitions. Additionally, the Administrative Coordinator coordinates and schedules travel for the management team, organizes meetings and lunches for both management and visitors, and supports internal and external company events. Other duties include preparing and reviewing team expense reports, creating and editing briefing slides and correspondence, and maintaining filing systems.
Gentex offers a robust benefit package- including, but not limited to, medical coverages, 401k, paid time off and excellent work schedules including a 9/80 work week.
RESPONSIBILITIES:
• Provide administrative and general support to the organization.
• Sort and distribute mail.
• Create purchase requisitions for various departments.
• Monitor, track, and deliver packages as needed.
• Coordinate and order snacks, lunches, and other refreshments for on-site meetings; arrange external meetings and training events.
• Screen visitors using the Visual Compliance screening program.
• Coordinate the shipment of materials as needed.
• Perform basic office duties such as data entry, scanning, faxing, copying, filing, and general organization of the office.
• Assist the management team with document screening, review, development, and preparation (using MS Office formats).
• Research and book travel arrangements as needed.
• Coordinate expense report activities.
• Evaluate, stock, and maintain office supplies in collaboration with purchasing.
• Maintain office filing systems.
• Prioritize tasks to align with company needs.
• Provide reception duties as needed, including greeting visitors and customers.
• Answer incoming phone calls (low volume).
• Perform other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
• Proficiency in Microsoft Office suite
• Excellent spoken and written communication skills, with the ability to interact effectively with employees and visitors at all levels
• Strong teamwork skills
• Ability to maintain confidentiality of sensitive business information
• High attention to detail with strong organizational and time management skills
• Ability to manage multiple tasks simultaneously
• Consistently produce accurate and timely work, with strong spelling, grammar, and basic arithmetic skills
• Professional and focused approach
TO APPLY:
Visit: https://gentexcorp.com/careers/
LOCATION:
Gentex's Manchester facility is located in southern New Hampshire. Manchester is the largest convention, sports, entertainment, and arts & cultural destination in New Hampshire. There is so much to do, see and experience in Manchester including major concerts and ECHL Hockey, AA minor league baseball, live performances at the historic Palace Theatre or exhibits at our renowned museums. Located in the heart of New England, Manchester is also conveniently located within an hour's drive of Boston, an hour from the Atlantic Ocean and less than two hours from New Hampshire's scenic White Mountains, Lake Winnipesaukee and the many other well-known vacation destinations in Maine, Vermont and Massachusetts.
At Gentex, we don't just accept difference-we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products and our community. Gentex Corporation is an Equal Opportunity Employer M/F/Protected Veterans/Individuals with Disabilities. All qualified applicants will receive consideration for employment without regard to their protected veteran status or on the basis of disability. Gentex is an E-Verify Participant. Pre-employment drug/alcohol/background screening is required. If you have a disability and would like to request an accommodation in order to apply for a position with Gentex, please call our Human Resources department at (570) 282-3550.
At Gentex Corporation, we've created an environment where great ideas and great people can thrive. Leveraging a history that spans over 125 years, Gentex is a global leader in personal protection and situational awareness solutions for defense forces, emergency responders, and industrial personnel operating in high performance environments. Join our multinational team of exceptional and dedicated employees around the world and work on challenging and rewarding projects, grow your skills, and advance your career all while making a positive difference in the lives of our customers. Together, you and Gentex can build a career that's uniquely yours.
MINIMUM QUALIFICATIONS:
• H.S. Diploma or equivalent
• 3+ years of related experience
PREFERRED QUALIFICATIONS:
• Associate or bachelor's degree preferred
ABOUT THE JOB!
The Administrative Coordinator provides comprehensive administrative and office support for multiple departments. This role involves handling telephone calls, directing visitors, ordering supplies, and preparing supply requisitions. Additionally, the Administrative Coordinator coordinates and schedules travel for the management team, organizes meetings and lunches for both management and visitors, and supports internal and external company events. Other duties include preparing and reviewing team expense reports, creating and editing briefing slides and correspondence, and maintaining filing systems.
Gentex offers a robust benefit package- including, but not limited to, medical coverages, 401k, paid time off and excellent work schedules including a 9/80 work week.
RESPONSIBILITIES:
• Provide administrative and general support to the organization.
• Sort and distribute mail.
• Create purchase requisitions for various departments.
• Monitor, track, and deliver packages as needed.
• Coordinate and order snacks, lunches, and other refreshments for on-site meetings; arrange external meetings and training events.
• Screen visitors using the Visual Compliance screening program.
• Coordinate the shipment of materials as needed.
• Perform basic office duties such as data entry, scanning, faxing, copying, filing, and general organization of the office.
• Assist the management team with document screening, review, development, and preparation (using MS Office formats).
• Research and book travel arrangements as needed.
• Coordinate expense report activities.
• Evaluate, stock, and maintain office supplies in collaboration with purchasing.
• Maintain office filing systems.
• Prioritize tasks to align with company needs.
• Provide reception duties as needed, including greeting visitors and customers.
• Answer incoming phone calls (low volume).
• Perform other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
• Proficiency in Microsoft Office suite
• Excellent spoken and written communication skills, with the ability to interact effectively with employees and visitors at all levels
• Strong teamwork skills
• Ability to maintain confidentiality of sensitive business information
• High attention to detail with strong organizational and time management skills
• Ability to manage multiple tasks simultaneously
• Consistently produce accurate and timely work, with strong spelling, grammar, and basic arithmetic skills
• Professional and focused approach
TO APPLY:
Visit: https://gentexcorp.com/careers/
LOCATION:
Gentex's Manchester facility is located in southern New Hampshire. Manchester is the largest convention, sports, entertainment, and arts & cultural destination in New Hampshire. There is so much to do, see and experience in Manchester including major concerts and ECHL Hockey, AA minor league baseball, live performances at the historic Palace Theatre or exhibits at our renowned museums. Located in the heart of New England, Manchester is also conveniently located within an hour's drive of Boston, an hour from the Atlantic Ocean and less than two hours from New Hampshire's scenic White Mountains, Lake Winnipesaukee and the many other well-known vacation destinations in Maine, Vermont and Massachusetts.
At Gentex, we don't just accept difference-we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products and our community. Gentex Corporation is an Equal Opportunity Employer M/F/Protected Veterans/Individuals with Disabilities. All qualified applicants will receive consideration for employment without regard to their protected veteran status or on the basis of disability. Gentex is an E-Verify Participant. Pre-employment drug/alcohol/background screening is required. If you have a disability and would like to request an accommodation in order to apply for a position with Gentex, please call our Human Resources department at (570) 282-3550.