Administrative Assistant

Who are we? XNRGY Climate Systems is a North American leader in sustainable design and advanced manufacturing of custom air treatment systems. We are focused on research and energy development, contributing to the reduction of carbon footprint. We are excited to announce the opening of our new technology headquarters in Mesa, Arizona in 2025. This expansion reflects our commitment to growth and innovation in the climate solutions industry. As part of this expansion in the US, XNRGY is seeking a qualified Adminstrative Assistant to join its team. Reporting to the Site Leader , you will play a key role in efficiently managing and coordinating their activities. Your ability to anticipate needs, handle multiple priorities simultaneously, and communicate effectively will be essential to thrive in this challenging role. An overview of your responsibilities: Create and standardize PowerPoint presentations for the site leader, ensuring a professional and consistent presentation of information. Coordinate specific tasks, such as organizing off-site events, planning trips, etc., while ensuring the compilation and preparation of necessary documents. Manage corporate governance and ensure diligent follow-up of associated documentation, ensuring that all procedures are followed, and that information is up to date. Administer the site leaders calendar and organize travel, optimizing schedules while considering strategic priorities. Maintain essential management tools, such as the vacation calendar, to ensure good organization within the team. Administer expense accounts and travel for the executive team, ensuring compliance with company policies. Facilitate communication between the executive team and different departments, acting as a key point of contact and ensuring smooth information flow. What you'll need, among other things 3 to 5 years of professional experience, as an Administrative Assistant. College degree in administration (or equivalent experience). Proven experience in a fast-growing organization. Strong proficiency in Microsoft Office Suite. Excellent time management skills and the ability to juggle multiple priorities. Pragmatic and solution-oriented approach. Rigorous, disciplined, and assertive. Entrepreneurial mindset with an understanding of strategic issues. Well-developed emotional intelligence, able to adapt to different personalities. Excellent communication verbal and written. Proficiency in both english and spanish is preferred. Why choose XNRGY Competitive salary with bonus incentive plan. Medical, dental and vision insurance. 401 K. A dynamic team, open to change to bring its color. Modern state of the art facility with Industry 4.0 technology in Mesa, Arizona. Being part of a green industry transformation. Fast-growing dynamic environment where entrepreneurial spirit is recognized. Inclusive and diversity-friendly environment. Career advancement: XNRGY promotes internal promotion. Electric charging stations. At XNRGY Climate Systems , we are committed to fostering a diverse and inclusive workplace. We believe that a variety of backgrounds, experiences, and perspectives are essential to driving innovation and achieving success. We welcome individuals who share our passion for sustainability and who are eager to contribute to a more positive environmental future. Are you ready to join our driven team? Join a company that values Courage, Community, Climate, Customer and Coherence . Be part of carving our footprint and joining a winning team